Agenda, decisions and draft minutes


Council - Monday 19 October 2020 6.30 pm

Venue: Virtual meeting

Contact: Natasha Clark, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk, 01295 221534

Media

Items
No. Item

37.

Welcome

Additional documents:

Minutes:

The Chairman welcomed councillors, officers and  members of the public and  press to the virtual meeting of Full Council.

 

The Chairman introduced the Vice-Chairman, Councillor Hannah Banfield, and explained that if he had any technical issues and had to drop out of the meeting, Councillor Banfield would take the Chair until he was reconnected.

38.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Additional documents:

Minutes:

There were no declarations of interest.

39.

Communications

To receive communications from the Chairman and/or the Leader of the Council.

 

Additional documents:

Minutes:

Housekeeping

The Chairman reminded Members of the protocol and etiquette for virtual meetings.

40.

Petitions and Requests to Address the Meeting pdf icon PDF 37 KB

The Chairman to report on any requests to submit petitions or to address the meeting.

 

Addresses may be presented by:

·       A Local Government elector for the area,

·       A person who is wholly or mainly resident in the area,

·       A Council Taxpayer or National Non-Domestic Ratepayer for the area

 

Addresses must be on an item on the Agenda before the meeting and not exceed 5 minutes. No person may address more than one meeting on any particular issue.

 

Requests to address the meeting (including the reason for the address) should be submitted to democracy@cherwellandsouthnorthants.gov.uk The deadline for petitions and requests to address this meeting is noon on Friday 16 October 2020.

 

Full details of public participation at meetings is available in the Constitution.

 

Additional documents:

Minutes:

The Chairman advised the meeting that there were no petitions but there was one request to address the meeting, on agenda item 9 in relation to the Badger Culling motion. The public speaker would be able to speak for up to 5 minutes and would be called to address the meeting prior to the motion being debated by Council.

 

41.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Additional documents:

Minutes:

There were no items of urgent business.

42.

Minutes of Council pdf icon PDF 577 KB

To confirm as a correct record the Minutes of Council held on 7 September 2020.

Additional documents:

Minutes:

The minutes of the meeting held on 7 September 2020 were agreed as a correct record and signed by the Chairman.

43.

Minutes pdf icon PDF 2 MB

a)       Minutes of Executive, Lead Member Decisions and Executive Decisions not included in the 28 day notice

 

The Leader of the Council to formally propose that the minutes of the meetings of the Executive and Lead Member Decisions as set out in the Minute Book (circulated separately) be received and to report that since the last meeting of Council at which this was reported, 20 July 2020, one key decision has been taken which was not included in the 28 day notice relating to The Musketeer, Banbury.

 

b)       Minutes of Committees

 

The Leader of the Council to formally propose that the minutes of committees as set out in the Minute Book (circulated separately) be received.

Additional documents:

Minutes:

a)             Minutes of the Executive, Lead Member Decisions and Executive Decisions made under Special Urgency

 

Resolved

 

That the minutes of the meeting of the Executive and Lead Member decisions as set out in the Minute Book be received and that it be noted that since the last meeting of Council at which this was reported, 20 July 2020, one key decision has been taken which was not included in the 28 day notice relating to The Musketeer, Banbury.

 

b)             Minutes of Committees

 

Resolved

 

That the minutes of Committees as set out in the Minute Book be received.

 

 

44.

Questions

a)       Written Questions

 

          No written questions have been submitted with advance notice in accordance with the Constitution.

 

 

b)       Questions to the Leader of the Council

 

The Chairman to invite questions to the Leader of the Council (including any matters arising from the minutes).

 

Following a response to their question being provided Members will be entitled to a follow up or supplementary question.

 

** In line with the virtual meeting procedure rules, any Member wishing to ask a question of the Leader (including on the minutes of Executive)  must notify democracy@cherwellandsouthnorthants.gov.uk by noon on the day of the meeting. It is not required for the topic to be notified. No questions without notice will be permitted **

 

 

c)       Questions to Committee Chairmen on the Minutes

 

The Chairman to invite questions to Chairmen of Committees on any matter arising from the minutes of their committee (if any).

 

** In line with the virtual meeting procedure rules, any Member wishing to ask a question of a Chairman of a Committee on any matter arising from the minutes of their committee must notify democracy@cherwellandsouthnorthants.gov.uk by noon on the day of the meeting. It is not required for the topic to be notified. No questions without notice will be permitted **

 

Additional documents:

Minutes:

a) Written Questions

 

There were no written questions.

 

b) Questions to the Leader of the Council

 

Questions were asked and answers received on the following issues:

 

Councillor Middleton: Response to questions at the September Special Council meeting

Councillor Billington: Bollard in Kidlington         

Councillor Dhesi: Banbury market place car park

 

c) Questions to Committee Chairmen on the Minutes

 

There were no questions to Committee Chairman on the minutes of meetings.

 

45.

Motions pdf icon PDF 26 KB

To debate the following motions which have been submitted with advance notice, in accordance with the Constitution (to be debated in the order submitted).

 

·       Topic: Badger Culling

o   Proposer: Councillor Ian Middleton

o   Seconder: TBC

 

Please note that the deadline to submit motions has passed. The deadline for Members to submit amendments to motions is noon on Thursday 15 October 2020. No amendments will be permitted after this deadline.

 

Any amendments submitted will be published as a supplement to the agenda on the afternoon of Friday 16 October 2020. Amendments for motions will be dealt with in the order submitted. 

 

 

Additional documents:

Decision:

On being put to the vote the motion was lost and subsequently fell

Minutes:

The Chairman advised that one motion had been submitted.  No amendments to the motion had been submitted and, in line with the Constitution, no amendments to the motion were now permitted.

 

Badger Culling

 

The Chairman invited Julia Hammett, Chair of Oxfordshire Badger Group, who had registered to speak on the motion to address Council.

 

It was proposed by Councillor Middleton and seconded by Councillor Copeland that the following motion be adopted.

 

“At the beginning of September, Natural England began licencing the culling of badgers in Oxfordshire.

 

Evidence suggests that only 5.7%of incidences of bovine tuberculosisis caused by badgers.  An independent review said that badger culling can only have a "modest" effect in reducing tuberculosis in cattle, and urged the government to accelerate the development of non-lethal controls and an increased focus on cow to cow transmission.

 

Whilst we need to support our farming communities in tackling Bovine TB, this council believes that the mass slaughter of badgers without a proven scientific rationale is unjustified. The extermination of a native species against the advice of major wildlife organisations is also incompatible with the council's environmental policies.

 

At least 30% of all badgers shot will be cage trapped and could instead be vaccinated which is a far cheaper, more humane, targeted and effective alternative.  Shooting is more than seven times more expensive, less controllable and can actually disperse an infected population over a wider range.

 

This council therefore resolves :

 

1.    That the leader write to DEFRA expressing our opposition to the badger cull across Oxfordshire.

2.    Not to permit the culling of badgers on any land owned or controlled by the council

3.    To instead allow and support participation in licenced badger vaccination programmes on council owned or controlled land where these are applied for

4.    To encourage all parish councils in Cherwell to take the same approach on their land”

 

No amendments to the motion having been proposed, the motion was debated as submitted and on being put to the vote was lost and therefore fell.

46.

Constitution Review pdf icon PDF 437 KB

Report Of Corporate Director – Commercial Development, Assets And Investment & Monitoring Officer

 

Purpose of report

 

This report invites Council to agree a set of ‘areas for further consideration’ in the Council’s Constitution as part of a focused Constitution Review.

 

Recommendations

            

The meeting is recommended by the Overview and Scrutiny Committee:

 

1.1      to consider and endorse, as areas for further consideration, the suggestions outlined in paragraph 3.

 

1.2      to agree the establishment of a politically balanced, informal cross-party working group to review the proposed changes on the basis outlined in paragraph 3.7.

 

Additional documents:

Decision:

Resolved

 

(1)           That, having given due consideration, the areas for further consideration as set out in the Annex to the Minutes (as set out in the Minute Book) be endorsed.

 

(2)           That the establishment of politically balanced, informal cross-party working group to review the proposed changes on the basis outlined in the Annex to the Minutes (as set out in the Minute Book) be agreed.

 

Minutes:

The Corporate Director – Commercial Development, Assets And Investment & Monitoring Officer submitted a report for Council to agree a set of ‘areas for further consideration’ in the Council’s Constitution as part of a focused Constitution Review.

 

Resolved

 

(1)           That, having given due consideration, the areas for further consideration as set out in the Annex to the Minutes (as set out in the Minute Book) be endorsed.

 

(2)           That the establishment of politically balanced, informal cross-party working group to review the proposed changes on the basis outlined in the Annex to the Minutes (as set out in the Minute Book) be agreed.

 

47.

Community Governance Review for Adderbury - Results of First Consultation and Draft Recommendations pdf icon PDF 377 KB

Report of Chief Executive

 

Purpose of report

 

To report the results of the first consultation stage of the Community Governance Review (CGR) for Adderbury.

 

To consider the draft recommendations of the CGR Working Group that will form the basis of the second consultation stage, which will run from 2 November 2020 to 4 January 2021. 

 

Recommendations

            

The meeting is recommended:

 

1.1   To note the results of the first consultation stage of the Adderbury Community Governance Review

 

1.2   To approve the draft recommendation that no separation of Adderbury Parish Council take place, and that consideration be given to the number of parish councillors on the parish and creating two wards for Adderbury Parish Council.

 

Additional documents:

Decision:

Resolved

 

(1)           That the results of the first consultation stage of the Adderbury Community Governance Review be noted.

 

(2)           That the draft recommendation that no separation of Adderbury Parish Council take place, and that consideration be given to the number of parish councillors on the parish and creating two wards for Adderbury Parish Council be approved.

 

Minutes:

The Chief Executive submitted a report to advise Council of the results of the first consultation stage of the Community Governance Review (CGR) for Adderbury.

 

The report also sought consideration of the draft recommendations of the CGR Working Group that will form the basis of the second consultation stage, which would run from 2 November 2020 to 4 January 2021. 

 

Resolved

 

(1)           That the results of the first consultation stage of the Adderbury Community Governance Review be noted.

 

(2)           That the draft recommendation that no separation of Adderbury Parish Council take place, and that consideration be given to the number of parish councillors on the parish and creating two wards for Adderbury Parish Council be approved.

 

48.

Local Government Ombudsman Annual Report 2019/20 pdf icon PDF 439 KB

Report of Corporate Director Commercial Development, Assets and Investments & Monitoring Officer

 

Purpose of report

 

To provide council with the Local Government Ombudsman’s annual report on Cherwell District Council for the financial year 2019/20.

Recommendations

            

The meeting is recommended:

 

1.1      To note the report

 

Additional documents:

Decision:

Resolved

 

(1)           That the report be noted.

Minutes:

The Corporate Director Commercial Development, Assets and Investments & Monitoring Officer to provide council with the Local Government and Social Care Ombudsman’s annual report on Cherwell District Council for the financial year 2019/20.

 

Resolved

 

(1)           That the report be noted.

49.

Calendar of Meetings 2021/2022 pdf icon PDF 368 KB

Report Of Corporate Director Commercial Development, Assets and Investment & Monitoring Officer

 

Purpose of report

 

Council is asked to consider the calendar of meetings for the municipal year 2021/2022. 

 

Recommendations

            

The meeting is recommended:

 

1.1      To approve the calendar of meetings for Cherwell District Council for the municipal year 2021/2022 (Appendix 1).

 

Additional documents:

Decision:

Resolved

 

(1)           That the calendar of meetings for Cherwell District Council for the municipal year 2021/2022 (Annex to the Minutes as set out in Minute Book).

Minutes:

The Corporate Director Commercial Development, Assets and Investment & Monitoring Officer submitted a report for Council to consider the calendar of meetings for the municipal year 2021/2022. 

 

The Chairman advised that an updated version of the proposed meeting calendar had been circulated as a supplement to the main agenda.

 

Resolved

 

(1)           That the calendar of meetings for Cherwell District Council for the municipal year 2021/2022 (Annex to the Minutes as set out in Minute Book).