Agenda

To receive communications from the Chairman and/or the Leader of the Council.

To confirm as a correct record the Minutes of Council held on 26 February 2024.

(Please note appendix 3, Committee Appointments, will follow)

Report of Monitoring Officer

Purpose of report

To note the results of the 2 May 2024 district elections and to consider the appointments and allocation of seats on Committees for municipal year 2024/25 in accordance with the duty under Section 15 Local Government Housing Act 1989, to ensure that this reflects the political make-up of the Council following the elections. The political representation of members on committees needs to be considered on an annual basis.

Recommendations

Council resolves:

1.1         To note the results of the District Elections held on 2 May 2024.

1.2         To note the constitution of Political Groups and notification of Group Leaders which has been notified in accordance with Regulation 8 of the Local Government (Committees and Political Groups) Regulations 1990.

1.3         To appoint the Leader of the Council.

1.4         To note the appointment of the Deputy Leader of the Council, the membership of the Executive and Executive portfolios for the municipal year 2024/2025.

1.5         To agree the allocation of seats on committees that are subject to the political balance requirements, as set out at Appendix 2.

1.6         To appoint members (and where, required, substitute members) to serve on each of the committees in accordance with the nominations made by political groups (Appendix 3 – to follow).

1.7         To appoint a non-Executive representative to the Oxfordshire Joint Health Overview and Scrutiny Committee.

1.8         To appoint a representative and named substitute to the Health and Wellbeing Board.

1.9         To appoint a representative and named substitute to the Police and Crime Commissioner Scrutiny Panel.

1.10      To appoint an Executive member representative and an Executive member substitute to the Future Oxfordshire Partnership.

1.11      To appoint three non-Executive representatives to the Future Oxfordshire Partnership Scrutiny Panel.

1.12      To appoint an Executive member and named Executive member substitute to each of the Future Oxfordshire Partnership Advisory Groups: Housing Advisory Group, Infrastructure Advisory Group, Environment Advisory Group and Planning Advisory Group.

1.13      That authority be delegated to the Monitoring Officer to make changes required to the Constitution as a result of the changes referred to in this report.

Report of Assistant Director Planning and Development

Purpose of report

To seek the making of the Deddington Neighbourhood Plan following the successful referendum and the recommendation of the Corporate Director - Communities.

Recommendations

Council resolves:

1.1       To note the referendum result of 2 May 2024 where 93% of those who voted were in favour of the Deddington Neighbourhood Plan, which is above the required 50%.

1.2       To formally ‘makes’ the Deddington Neighbourhood Plan presented at Appendix 1 to this report so that it continues to have effect as part of the statutory Development Plan for Cherwell District.

1.3       To authorise the Assistant Director – Planning and Development, in consultation with the Portfolio Holder with responsibility for Planning, to issue and publicise a Decision Statement.

Report of Monitoring Officer & Assistant Director Law and Governance

Purpose of report

To endorse the plans for a statutory review of polling districts and polling places within the administrative boundary of Cherwell District Council.

 
Recommendations

Council resolves:

1.1         To endorse the proposed timetable for the review of polling districts, polling places and polling stations in the Cherwell district.

1.2         To establish an informal cross-party Polling Place and District Boundary Review working with 8 members reflecting the political make-up of the Council and delegate authority to the Monitoring Officer & Assistant Director Law and Governance to finalise the membership in consultation with Group Leaders.

Please note:

Members are advised that written questions and motions for the next scheduled Council meeting on Monday 15 July must be submitted to the Monitoring Officer & Assistant Director Law and Governance, democracy@cherwell-dc.gov.uk, by noon on Wednesday 3 July.  

Appointments of Chairmen and Vice-Chairmen of Committees

At the conclusion of the Council’s proceedings all Members are asked to remain

in their seats in the Council Chamber while Committees meet for the purpose of electing their Chairmen and Vice-Chairmen.

The Monitoring Officer will ask the Members on each Committee to stand in turn and those Members are asked to stand (where able)/sit as appropriate:

·         Accounts, Audit and Risk Committee

·         Appeals Panel

·         Budget Planning Committee

·         Licensing Committee

·         Personnel Committee

·         Planning Committee

·         Standards Committee

The Monitoring Officer will seek nominations for Chairman. Once appointed, the Chairman of each Committee will seek nominations for Vice-Chairman.