Agenda


Council
Monday 16 December 2019 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Natasha Clark, Democratic and Elections  Email: democracy@cherwellandsouthnorthants.gov.uk, 01295 221589

Media

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

3.

Communications pdf icon PDF 53 KB

To receive communications from the Chairman and/or the Leader of the Council.

 

4.

Thames Valley Police - Address by Police and Crime Commissioner, Deputy Police and Crime Commissioner and Chief Constable

The Deputy Police and Crime Commissioner for Thames Valley, Matthew Barber, and the Chief Constable of Thames Valley Police, John Campbell, will be invited to address Council.

 

Members will then have an opportunity to ask questions of the Deputy Police and Crime Commissioner and the Chief Constable.

5.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

6.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

7.

Minutes of Council pdf icon PDF 120 KB

To confirm as a correct record the Minutes of Council held on 21 October 2019.

8.

Minutes pdf icon PDF 406 KB

a)         Minutes of Executive, Lead Member Decisions and Executive Decisions not included in the 28 day notice

 

The Leader of the Council to formally propose that the minutes of the meetings of the Executive and Lead Member Decisions as set out in the Minute Book (circulated separately) be received and to report that since the last meeting of Council held on 21 October 2019 no decisions have been taken by the Executive which were not included in the 28 day notice.

 

b)         Minutes of Committees

 

The Leader of the Council to formally propose that the minutes of committees as set out in the Minute Book (circulated separately) be received.

9.

Questions pdf icon PDF 117 KB

a)         Written Questions

 

            To receive any written questions and answers which have been submitted with advance notice in accordance with the Constitution.

 

            At the time of agenda publication (6 December 2019) one written question had been received.

 

A written response to the question will be circulated at the meeting. The Member who has received the written reply will be able to ask a supplementary question providing it is relevant to the reply and does not introduce new information.The Member to whom the question was addressed may reply to such supplementary question or may undertake to reply in writing.

 

b)         Questions to the Leader of the Council

 

The Chairman to invite questions to the Leader of the Council (including any matters arising from the minutes).

 

Following a response to their question being provided Members will be entitled to a follow up or supplementary question.

 

c)         Questions to Committee Chairmen on the Minutes

 

The Chairman to invite questions to Chairmen of Committees on any matter arising from the minutes of their committee (if any).

10.

Motions pdf icon PDF 143 KB

To debate the following motion which has been submitted with advance notice, in accordance with the constitution.

 

Proposer

Topic

Councillor Sean Woodcock

Oxford to Cambridge Expressway

 

 

(For information: The Constitution sets out that no Motion to rescind or vary an agreed Motion can be considered within a 6 month period unless signatures or email from a recognised source from 8 councillors is received. The Director Law and Governance / Monitoring Officer has received 8 signatures and therefore confirms that the motion is valid.)

 

Council Business Reports

11.

Council Tax Reduction Scheme and Council Tax Discounts 2020-2021 pdf icon PDF 115 KB

Report of the Executive Director Finance (Interim)

 

Purpose of report

 

To seek approval for a Council Tax Reduction Scheme for the year 2020-2021 on the recommendation of Budget Planning Committee and Executive.

 

To provide members with an update on Council Tax discounts and to seek approval for the Council Tax discounts for 2020-2021.

 

Recommendations

 

The meeting is recommended:

 

1.1         To approve a Council Tax Reduction Scheme (CTRS) for the year 1 April 2020 to 31 March 2021 as set out in the report and to implement the scheme with effect from 1 April 2020.

 

1.2         To grant delegated authority to the Section 151 Officer to make amendments to the Council Tax Regulations up to and including 31 January 2020 for pensioners in line with uprating announced by MHCLG and to amend the Working Age Regulations in line with the new income banded scheme and the uprating announced by MHCLG. 

 

1.3         To review the proposed level of Council Tax discounts and premiums for 2020-2021 and to approve the following:

 

·         Retain the discount for second homes at zero.

·         Retain the discount for empty homes (unoccupied and substantially unfurnished) at 25% for 6 months and thereafter at zero.

·         Retain the discount for empty homes undergoing major repair at 25% for 12 months and thereafter at zero.

·         Retain the empty homes premium of an additional 100% for properties that have remained empty for more than 2 years. 

 

12.

Constitutional Changes pdf icon PDF 67 KB

Report of Director Law and Governance

 

Purpose of report

 

To consider proposals for changes to the Constitution for dealing with motions and written questions at Full Council and to the terms of reference of the Appeals Panel. 

 

Recommendations

            

The meeting is recommended:

 

 1.1        To adopt the proposals to amend the Constitution as outlined in the report.

 

1.2         To delegate authority to the Director Law and Governance to amend the Constitution to reflect these changes.

 

13.

Notification of Decision Taken Under Urgency Powers Crown House Update pdf icon PDF 65 KB

Report of Chief Executive

 

Purpose of report

 

To inform the Council of a decision taken under urgency powers by the Chief Executive.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To note the decision taken under urgency powers by the Chief Executive in consultation with the Leader of the Council, in lieu of a recommendation to Council, to provide additional funding of £0.5m to support the final completion of the apartments at Crown House. 

 

Additional documents:

14.

Polling District and Polling Places Review 2019 pdf icon PDF 86 KB

Report of Returning Officer

 

Purpose of report

 

To agree the recommendations of the council’s Polling District and Polling Place Review 2019. 

 

Recommendations

            

The meeting is recommended:

 

 1.1        To agree the recommendations for Polling Districts and Polling Places within Cherwell as set out at Appendix 1.

 

1.2         To note that the Constitution gives delegated to the Returning OfficerTo amend the Council’s Polling Districts and Polling Places Order as necessary”.

 

Additional documents:

15.

Amendment to Committee Membership

The resignation of Councillor Sandra Rhodes has not amended the Council’s proportionality calculations.

 

The Leader of the Conservative Group, Councillor Wood, will advise Council of the Conservative Group members to be appointed to the committee vacancies on the Overview and Scrutiny Committee and the Personnel Committee, which have arisen as a result of the resignation.