Agenda, decisions and minutes


Council
Monday 26 February 2018 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Natasha Clark, Democratic and Elections  Email: natasha.clark@cherwellandsouthnorthants.gov.uk, 01295 221589

Media

Items
No. Item

77.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Additional documents:

Minutes:

There were no declarations of interest.

78.

Communications pdf icon PDF 356 KB

To receive communications from the Chairman and/or the Leader of the Council.

 

Additional documents:

Minutes:

Welcome to public

The Chairman welcomed members of the public to the meeting.

 

At the request of the Chairman, the Assistant Director: Law and Governance advised that members of the public were permitted to film, broadcast and report on the meeting, subject to the efficient running of the meeting not being affected.

 

Members of the public were requested not to call out during the meeting. Only those people who had registered were permitted to address the meeting. 

 

There were no planned fire drills so if the alarm did sound, evacuation instructions would be given by officers. Mobile phones should be switched off

 

Ian Davies, Director of Operational Delivery

The Chairman reported that this was the Director of Operation Delivery’s last meeting of Council as he was leaving Cherwell District Council (CDC) after 26 years employment at the end of March to take early retirement.

 

On behalf of Council, the Chairman thanked the Director of Operational Delivery for his hard work for the council and district and wished him all the best for the future.

 

Chairman’s Dinner

The Chairman reported that tickets for his charity dinner on Saturday 10 March at Exeter Hall, Kidlington had sold out but donations were very welcome. All proceeds would go to the charities he was supporting as Chairman. 

 

Chairman’s Engagements

The Chairman advised Members that a copy of the events attended by himself or the Vice-Chairman had been published with the agenda.

 

Post

The Chairman reminded Members to collect any post from pigeon holes.

 

79.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Additional documents:

Minutes:

The Chairman advised the meeting that there were no petitions but there were eleven requests to address the meeting on agenda 6, Submission of the Partial Review of the Cherwell Local Plan 2011-2031 Oxford’s Unmet Housing Needs. Each speaker would be able to speak for up to 5 minutes and would be called to address the meeting at the start of the agenda item.

 

80.

Minutes of Council pdf icon PDF 404 KB

To confirm as a correct record the Minutes of Council held on 18 December 2017.

Additional documents:

Minutes:

The minutes of the meeting held on 18 December 2017 were agreed as a correct record and signed by the Chairman.

81.

Submission of the Partial Review of the Cherwell Local Plan 2011-2031 Oxford's Unmet Housing Needs pdf icon PDF 563 KB

** Please note that the appendices for this item will be published as supplements to the agenda **

 

Report of Executive Director for Place and Growth

 

Purpose of report

 

To seek approval for the submission of the Partial Review of the adopted Cherwell Local Plan 2011-2031 to the Secretary of State for Housing, Communities and Local Government for independent examination.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To note the responses to the consultation on the Proposed Submission draft of the Partial Review of the Local Plan summarised in the Statement of Consultation at Appendix 4.

 

1.2         To note the supporting documents relevant to the preparation of the Partial Review of the Local Plan presented at Appendices 5 to 12 and available on line at https://www.cherwell.gov.uk/info/112/evidence-base/369/local-plan-part-1-partial-review---evidence-base

 

1.3         To approve the Schedule of Focused Changes and Minor Modifications to the Proposed Submission draft of the Partial Review of the Local Plan presented at Appendix 3.

 

1.4         To approve the Proposed Submission Draft of the Partial Review (July 2017) (Appendix 2) incorporating the Schedule of Focused Changes and Minor Modifications (Appendix 3) as the Submission draft of the Partial Review of the Cherwell Local Plan 2011-2031.

 

1.5         To authorise the Executive Director for Place and Growth to submit the Submission draft of the Partial Review of the Cherwell Local Plan 2011-2031 to the Secretary of State for Housing, Communities and Local Government for independent examination with all necessary prescribed and supporting documents.

 

1.6         To authorise the Executive Director for Place and Growth to make any necessary, presentational changes to the Submission draft of the Partial Review and to necessary prescribed and supporting documents before submission to the Secretary of State.

Additional documents:

Decision:

Resolved

 

(1)          That, having given due consideration, the responses to the consultation on the Proposed Submission draft of the Partial Review of the Local Plan be noted.

 

(2)          That, having given due consideration, the supporting documents relevant to the preparation of the Partial Review of the Local Plan be noted.

 

(3)          That the Schedule of Focused Changes and Minor Modifications to the Proposed Submission draft of the Partial Review of the Local Plan (annex to the Minutes as set out in the Minute Book) be noted.

 

(4)          That the Proposed Submission Draft of the Partial Review (July 2017) (annex to the Minutes as set out in the Minute Book) incorporating the Schedule of Focused Changes and Minor Modifications (annex to the Minutes as set out in the Minute Book) as the Submission draft of the Partial Review of the Cherwell Local Plan 2011-2031 be approved.

 

(5)          That the Executive Director for Place and Growth be authorised to submit the Submission draft of the Partial Review of the Cherwell Local Plan 2011-2031 to the Secretary of State for Housing, Communities and Local Government for independent examination with all necessary prescribed and supporting documents.

 

(6)          That the Executive Director for Place and Growth be authorised to make any necessary, presentational changes to the Submission draft of the Partial Review and to necessary prescribed and supporting documents before submission to the Secretary of State.

 

Minutes:

The Executive Director for Place and Growth submitted a report to seek approval for the submission of the Partial Review of the adopted Cherwell Local Plan 2011-2031 to the Secretary of State for Housing, Communities and Local Government for independent examination.

 

Prior to consideration of the item, the Assistant Director: Law and Governance advised Council that the Executive had considered this item at their Special Meeting earlier that day and resolved to recommend that Full Council agree the recommendations as set out in the published report.

 

The Chairman invited those people who had registered to address Council on the item to speak prior to Council’s consideration of the item. Council heard from the following public speakers:

 

            Chris Pack: Chairman, GreenWayOxon

            Layla Moran MP: MP for the Oxford West and Abingdon Constituency

            Parish Councillor David Betts: Kidlington Parish Council

            Parish Councillor Fred Jones: Chair, Yarnton Parish Council

            Ian Middleton: Green Party Candidate for Banbury Constituency

            Dr Richard Pye: Begbroke & Yarnton Green Belt Campaign

            John Broad: Acting Chairman, CPRE Cherwell South District

            Alaric Rose: Local resident, Kidlington

            Parish Councillor Clive Stayt, Gosford & Water Eaton Parish Council

Linda Ward: Kidlington Development Watch

David Hinde: Local resident, Yarnton

Andrew Hornsby-Smith: Local resident

 

The Lead Member for Planning presented and proposed the report highlighting the key points and the rationale behind the recommendations. The report was duly seconded by Councillor Wood.

 

In considering the report, Members addressed Council with some Members raising objections and speaking against the recommendations and other Members speaking in support of the report.

 

Prior to the vote, in summing up, the Lead Member for Planning addressed points that had been raised during the debate providing clarification and further detail as necessary.

 

Resolved

 

(1)          That, having given due consideration, the responses to the consultation on the Proposed Submission draft of the Partial Review of the Local Plan be noted.

 

(2)          That, having given due consideration, the supporting documents relevant to the preparation of the Partial Review of the Local Plan be noted.

 

(3)          That the Schedule of Focused Changes and Minor Modifications to the Proposed Submission draft of the Partial Review of the Local Plan (annex to the Minutes as set out in the Minute Book) be noted.

 

(4)          That the Proposed Submission Draft of the Partial Review (July 2017) (annex to the Minutes as set out in the Minute Book) incorporating the Schedule of Focused Changes and Minor Modifications (annex to the Minutes as set out in the Minute Book) as the Submission draft of the Partial Review of the Cherwell Local Plan 2011-2031 be approved.

 

(5)          That the Executive Director for Place and Growth be authorised to submit the Submission draft of the Partial Review of the Cherwell Local Plan 2011-2031 to the Secretary of State for Housing, Communities and Local Government for independent examination with all necessary prescribed and supporting documents.

 

(6)          That the Executive Director for Place and Growth be authorised to make any necessary, presentational changes to the Submission draft of the  ...  view the full minutes text for item 81.

82.

Developer Contributions Supplementary Planning Document (SPD) pdf icon PDF 241 KB

** Please note that the appendices for this item will be published as a supplement to the main agenda **

 

Report of Executive Director for Place and Growth

 

Purpose of report

 

To seek adoption of the Developer Contributions Supplementary Planning Document (SPD).

 

Recommendations

           

The meeting is recommended to:

 

1.1      Agree that the Council adopts the Developer Contributions document presented at Appendices 1 and 2 as a Supplementary Planning Document (SPD) in accordance with the Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended).

 

1.2      Authorise the Executive Director for Place and Growth to publish an Adoption Statement.

 

Additional documents:

Decision:

Resolved

 

(1)          That it be agreed that the Council adopts the Developer Contributions document (annexes to the Minutes as set out in the Minute Book)  as a Supplementary Planning Document (SPD) in accordance with the Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended).

 

(2)          That the Executive Director for Place and Growth be authorised to publish an Adoption Statement.

 

Minutes:

The Executive Director for Place and Growth submitted a report to seek adoption of the Developer Contributions Supplementary Planning Document (SPD).

 

Resolved

 

(1)          That it be agreed that the Council adopts the Developer Contributions document (annexes to the Minutes as set out in the Minute Book)  as a Supplementary Planning Document (SPD) in accordance with the Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended).

 

(2)          That the Executive Director for Place and Growth be authorised to publish an Adoption Statement.

 

83.

The Oxfordshire Housing and Growth Deal pdf icon PDF 169 KB

Report of Chief Executive

 

Purpose of report

 

To consider the Oxfordshire Housing and Growth Deal (the Deal) announced by Government in the November Budget, which provides £215 million of additional government funding for Oxfordshire, along with a package of planning freedoms and flexibilities for the Oxfordshire authorities.

 

The outline agreement makes it clear that full agreement of the Deal is subject to agreement by each local authority and the Oxfordshire Local Enterprise Board (OxLEP) board (referred to collectively as the “Oxfordshire Partners”). 

 

The deal also requires a detailed delivery plan to be agreed by Oxfordshire Partners, Homes England and the Ministry of Housing, Communities and Local Government (MHCLG) by 31 January 2018.

 

Recommendations

 

The meeting is recommended to:

 

1.1.      Agree to the Oxfordshire Housing and Growth Deal (the Deal)

 

1.2.       Agree the Delivery Plan (attached as Appendix 2 to this report) as the basis for the Deal; noting that elements will be updated as detailed work programmes develop.

 

1.3.      Delegate authority to the Chief Executive in consultation with the Leader and the Growth Board, to make minor changes to the Delivery Plan that may be required to secure agreement with Government.

 

1.4.      Delegate authority to the Chief Executive in consultation with Leader and the Growth Board, to agree the Year 1 affordable housing delivery programme, phasing and processes specified in the Delivery Plan.

 

1.5.      Appoint Oxfordshire County Council as the accountable body in respect of the Oxfordshire Housing and Growth Deal.

 

1.6.      Delegate authority to the Chief Executive in consultation with the Leader and the Growth Board, to review the terms of reference of the Growth Board and agree any amendments and any appropriate inter-authority agreements required to support the Delivery of the Housing and Growth Deal.

 

1.7.      Delegate authority to the Chief Executive, in consultation with the Leader, to take any other decisions arising from agreement to the Oxfordshire Housing and Growth Deal, until the revised terms of reference of the Growth Board are in place.

 

1.8.      Agree to participate in the preparation of a Joint Statutory Spatial Plan (JSSP) for Oxfordshire in accordance with the timescales set out in the Delivery Plan and in accordance with Section 28 of the Planning and Compulsory Purchase Act 2004 (Districts only). The milestones for progressing the JSSP being contingent on Government delivering the Planning Freedoms and Flexibilities as described in the Delivery Plan.

 

Additional documents:

Decision:

Resolved

 

(1)          That the Oxfordshire Housing and Growth Deal (the Deal) be agreed.

 

(2)          That the Delivery Plan (annex to the Minutes as set out in the Minute Book) be approved as the basis for the Deal and it be noted that elements will be updated as detailed work programmes develop.

 

(3)          That authority be delegated to the Chief Executive, in consultation with the Leader and the Growth Board, to make minor changes to the Delivery Plan that may be required to secure agreement with Government.

 

(4)          That authority be delegated to the Chief Executive, in consultation with Leader and the Growth Board, to agree the Year 1 affordable housing delivery programme, phasing and processes specified in the Delivery Plan.

 

(5)          That agreement be given to appoint Oxfordshire County Council as the accountable body in respect of the Oxfordshire Housing and Growth Deal.

 

(6)          That authority be delegated to the Chief Executive, in consultation with the Leader and the Growth Board, to review the terms of reference of the Growth Board and agree any amendments and any appropriate inter-authority agreements required to support the Delivery of the Housing and Growth Deal.

 

(7)          That authority be delegated to the Chief Executive, in consultation with the Leader, to take any other decisions arising from agreement to the Oxfordshire Housing and Growth Deal, until the revised terms of reference of the Growth Board are in place.

 

(8)          That agreement be given to participate in the preparation of a Joint Statutory Spatial Plan (JSSP) for Oxfordshire in accordance with the timescales set out in the Delivery Plan and in accordance with Section 28 of the Planning and Compulsory Purchase Act 2004 (Districts only) with the milestones for progressing the JSSP being contingent on Government delivering the Planning Freedoms and Flexibilities as described in the Delivery Plan.

 

Minutes:

Prior to consideration of the item, the Assistant Director: Law and Governance advised Council that the Executive had considered this item at their Special Meeting earlier that day and resolved to recommend that Full Council agree the Oxfordshire Housing and Growth Deal, the Delivery Plan as the basis for the Deal, to appoint Oxfordshire County Council as the accountable body in respect of the Oxfordshire Housing and Growth Deal and delegations to the Chief Executive to support the process.

 

The Chief Executive submitted a report to consider the Oxfordshire Housing and Growth Deal (the Deal) announced by Government in the November Budget, which provided £215 million of additional government funding for Oxfordshire, along with a package of planning freedoms and flexibilities for the Oxfordshire authorities.

 

The outline agreement made it clear that full agreement of the Deal was subject to agreement by each local authority and the Oxfordshire Local Enterprise Board (OxLEP) board (referred to collectively as the “Oxfordshire Partners”).

 

The deal also required a detailed delivery plan to be agreed by Oxfordshire Partners, Homes England and the Ministry of Housing, Communities and Local Government (MHCLG) by 31 January 2018.

 

In presenting the report, the Lead Member for Planning, Councillor Clarke, advised Council that all other authorities in Oxfordshire had approved the recommendations.

 

Resolved

 

(1)          That the Oxfordshire Housing and Growth Deal (the Deal) be agreed.

 

(2)          That the Delivery Plan (annex to the Minutes as set out in the Minute Book) be approved as the basis for the Deal and it be noted that elements will be updated as detailed work programmes develop.

 

(3)          That authority be delegated to the Chief Executive, in consultation with the Leader and the Growth Board, to make minor changes to the Delivery Plan that may be required to secure agreement with Government.

 

(4)          That authority be delegated to the Chief Executive, in consultation with Leader and the Growth Board, to agree the Year 1 affordable housing delivery programme, phasing and processes specified in the Delivery Plan.

 

(5)          That agreement be given to appoint Oxfordshire County Council as the accountable body in respect of the Oxfordshire Housing and Growth Deal.

 

(6)          That authority be delegated to the Chief Executive, in consultation with the Leader and the Growth Board, to review the terms of reference of the Growth Board and agree any amendments and any appropriate inter-authority agreements required to support the Delivery of the Housing and Growth Deal.

 

(7)          That authority be delegated to the Chief Executive, in consultation with the Leader, to take any other decisions arising from agreement to the Oxfordshire Housing and Growth Deal, until the revised terms of reference of the Growth Board are in place.

 

(8)          That agreement be given to participate in the preparation of a Joint Statutory Spatial Plan (JSSP) for Oxfordshire in accordance with the timescales set out in the Delivery Plan and in accordance with Section 28 of the Planning and Compulsory Purchase Act 2004 (Districts only) with the milestones for progressing  ...  view the full minutes text for item 83.

84.

Members Allowances 2018/19 pdf icon PDF 243 KB

Report of Monitoring Officer

 

Purpose of report

 

To determine the levels of the allowances to be paid to Members for the forthcoming 2018/2019 financial year following the submission of the report of the Council’s Independent Remuneration Panel (IRP)

 

Recommendations

             

The meeting is recommended to:

 

 1.1        Consider the levels of allowances to be included in the 2018/2019 Members’ Allowances Scheme, and whether the Panel’s recommendations should  be adopted or modified in any way

 

1.2         Authorise the Monitoring Officer to prepare an amended Members’ Allowances Scheme, in accordance with the decisions of the Council for implementation with effect from 1 April 2018.

 

1.3         Authorise the Monitoring Officer to take all necessary action to revoke the current (2017/2018) Scheme and to publicise the revised Scheme pursuant to The Local Authorities (Members’s Allowances)(England) Regulations 2003 (as amended).

 

1.4         Thank the Independent Remuneration Panel for its report and set a fee of £300 for Panel Members for the work carried out on this review for 2017/2018 and propose the same level of fee for any reviews carried out it 2018/2019 capped at  a maximum of £1200.

 

Additional documents:

Decision:

Resolved

 

(1)          That, having given due consideration to the levels of allowances to be included in the 2018/2019 Members’ Allowances Scheme, the Panel’s recommendations (annex to the Minutes as set out in the Minute Book) be adopted without modification.

 

(2)          That the Monitoring Officer be authorised to prepare an amended Members’ Allowances Scheme, in accordance with the decisions of the Council for implementation with effect from 1 April 2018.

 

(3)          That the Monitoring Officer be authorised to take all necessary action to revoke the current (2017/2018) Scheme and to publicise the revised Scheme pursuant to The Local Authorities (Members’s Allowances)(England) Regulations 2003 (as amended).

 

(4)          That the Independent Remuneration Panel be thanked for its report and fee of £300 be paid to Panel Members for the work carried out on this review for 2017/2018 and the same level of fee be applied for any reviews carried out it 2018/2019 capped at  a maximum of £1200.

 

Minutes:

The Monitoring Officer submitted a report to determine the levels of the allowances to be paid to Members for the forthcoming 2018/2019 financial year following the submission of the report of the Council’s Independent Remuneration Panel (IRP).

 

In presenting the report, Councillor Wood, Leader of the Council, thanked the Panel for their hard work in producing the report and acknowledged the recommendations and the Panel’s reasoning.  

 

Resolved

 

(1)          That, having given due consideration to the levels of allowances to be included in the 2018/2019 Members’ Allowances Scheme, the Panel’s recommendations (annex to the Minutes as set out in the Minute Book) be adopted without modification.

 

(2)          That the Monitoring Officer be authorised to prepare an amended Members’ Allowances Scheme, in accordance with the decisions of the Council for implementation with effect from 1 April 2018.

 

(3)          That the Monitoring Officer be authorised to take all necessary action to revoke the current (2017/2018) Scheme and to publicise the revised Scheme pursuant to The Local Authorities (Members’s Allowances)(England) Regulations 2003 (as amended).

 

(4)          That the Independent Remuneration Panel be thanked for its report and fee of £300 be paid to Panel Members for the work carried out on this review for 2017/2018 and the same level of fee be applied for any reviews carried out it 2018/2019 capped at  a maximum of £1200.

 

85.

Revenue and Capital Budgets and Corporate Business Plan for 2018/19 pdf icon PDF 524 KB

Report of Executive Director - Finance and Governance

 

Purpose of report

 

The Council is required to produce a balanced budget for 2018/19 as the basis for calculating its level of Council Tax.  It has to base that budget on its plans for service delivery during the year, recognising any changes in service demand that may arise in future years.

 

The proposed Corporate Strategy and Budget for 2018/19 are presented as an integrated report, incorporating updated Performance and Risk management frameworks, to ensure effective delivery.  This clearly demonstrates that the Council adopts a strategic approach in aligning its allocation of all of its resources, to the delivery of the Council’s priorities.

 

Recommendations

            

The meeting is recommended:

 

1.1       To approve the 2018/19 Corporate Strategy detailed in Appendix 1, and note the new approach to Performance Management that has been adopted.

 

1.2       To note the new Leadership Risk Register in Appendix 2 and new approach to Risk Management that has been adopted.

 

1.3       To approve a zero Council Tax increase, or amend the proposal contained within this report to recommend a different level of Council Tax.

 

1.4       To consider the contents of this report in approving the General Fund Revenue Budget and Capital Programme for 2018/19 and to formally record that consideration.

 

1.5       To note the four year grant settlement shown in Table 1.

 

1.6       To approve the 2018/19 General Fund Budget, shown in Table 2, below, and in the Medium Term Revenue Plan (MTRP) in Appendix 3; and the 2018/19 Capital Programme set out in Appendices 4 and 5.

 

 

1.7       To approve the Collection Fund Estimates contained in Appendix 6.

 

1.8       To note the impact of the proposed budget on reserves in Appendix 7.

 

1.9       To note the adoption of the Corporate Investment Strategy detailed in Appendix 8.

 

1.10    To approve the Treasury Management Strategy including Prudential Indicators as detailed in Appendix 9.

 

1.11    To note the contents of the Section 25 statement from the Chief Finance Officer contained in paragraphs 2.1 to 2.7 in relation to robustness of estimates and adequacy of reserves.

 

1.12    To approve the appended statement of pay policy for 2018/19 as required by the Localism Act and detailed in Appendix 10.

 

Additional documents:

Decision:

Resolved

 

(1)          That the 2018/19 Corporate Strategy (annex to the Minutes as set out in the Minute Book) be approved and the new approach to Performance Management that has been adopted be noted.

 

(2)          That the new Leadership Risk Register (annex to the Minutes as set out in the Minute Book) and new approach to Risk Management that has been adopted be noted

 

(3)          That a zero Council Tax increase be approved.

 

(4)          That the contents of the report in approving the General Fund Revenue Budget and Capital Programme for 2018/19 be noted and that consideration be formally recorded.

 

(5)          That the four year grant settlement be noted.   

 

(6)          That the 2018/19 General Fund Budget as set out in the Medium Term Revenue Plan (MTRP) and the 2018/19 Capital Programme (annexes to the Minutes as set out in the Minute Book) be approved.

 

(7)          That the Collection Fund Estimates (annex to the Minutes as set out in the Minute Book) be approved.

 

(8)          That the impact of the proposed budget on reserves (annex to the Minutes as set out in the Minute Book) be noted.

 

(9)          That the adoption of the Corporate Investment Strategy (annex to the Minutes as set out in the Minute Book) be noted.

 

(10)       That the Treasury Management Strategy including Prudential Indicators (annex to the Minutes as set out in the Minute Book) be approved.

 

(11)       That the contents of the section 25 statement from the Chief Finance Officer (annex to the Minutes as set out in the Minute Book) in relation to the robustness of the estimates and the adequacy of reserves be noted.

 

(12)       That the statement of pay policy for 2018/19 as required by the Localism Act (annex to the Minutes as set out in the Minute Book) be approved.

 

 

Minutes:

Prior to consideration of the item, the Chairman sought the agreement of Members to suspend standing orders with regard to the duration of the speech by the proposer of the budget, or the speeches of the group spokesperson and group Leaders. Members indicated agreement.

 

The Assistant Director: Law and Governance reminded Council that it was required in legislation that any motion or amendment to the budget or council tax setting reports be taken by recorded vote and this would be done at the appropriate time.

 

The Executive Director - Finance and Governance submitted a report for Council to agree the revenue and capital budgets and Corporate Business Plan for 2018/19

 

In introducing the report, the Lead Member for Financial Management explained that the Council was required to produce a balanced budget for 2018/19 as the basis for calculating its level of Council Tax. It had to base that budget on its plans for service delivery during the year, recognising any changes in service demand that may arise in future years.

 

The proposed Corporate Strategy and Budget for 2018/19 were presented as an integrated report, incorporating updated Performance and Risk management frameworks, to ensure effective delivery. This clearly demonstrated that the Council adopted a strategic approach in aligning its allocation of all of its resources, to the delivery of the Council’s priorities.

 

Councillor Ilott thanked the Chief Finance Officer and the finance team who had worked hard on the budget process and submitted a balanced budget to Council. Councillor Ilott also thanked the Budget Planning Committee and the Overview and Scrutiny Committee for their hard work supporting the budget setting and business plan process respectively.

 

Having presented the report, Councillor Ilott proposed the Revenue and Capital Budgets and Corporate Business Plan for 2018/19. Councillor Wood seconded the proposal.

 

Councillor Woodcock, on behalf of the Labour Group, addressed Council in response to the budget and confirmed that he would be proposing no amendments.

 

Councillor Sibley, on behalf of the Independent Group, addressed Council in response to the budget and confirmed that he would be proposing no amendments.

 

A recorded vote was taken and members voted as follows:

 

Councillor Anderson

For

Councillor Banfield

Against

Councillor Beere

Against

Councillor Bell

Against

Councillor Billington

For

Councillor Bishop

For

Councillor Brown

For

Councillor Cherry

Against

Councillor Clarke

For

Councillor Corkin

For

Councillor Cotter

For

Councillor Dhesi

Against

Councillor Donaldson

For

Councillor Gaul

For

Councillor Hallchurch MBE

For

Councillor Heath

For

Councillor Holland

For

Councillor Hughes

For

Councillor Hussain

Against

Councillor Ilott

For

Councillor Kerford-Byrnes

For

Councillor Lis

For

Councillor Mackenzie-Wintle

For

Councillor Macnamara

For

Councillor Mallon

For

Councillor Mawer

For

Councillor McHugh

For

Councillor Milne Home

For

Councillor Pickford

For

Councillor Pratt

For

Councillor Prestidge

For

Councillor Reynolds

For

Councillor Richards

Against

Councillor Sames

For

Councillor Sibley

For

Councillor Simpson

For

Councillor Turner

For

Councillor Wallis

For

Councillor Webb

For

Councillor Wood

For

Councillor Woodcock

Against

 

Resolved

 

(1)          That the 2018/19 Corporate Strategy (annex to the Minutes as set out in the Minute Book) be approved  ...  view the full minutes text for item 85.

86.

Adjournment of Council Meeting

The Council to adjourn, if necessary to allow the Executive to meet to consider any proposals which do not accord with the Executive’s recommendations.

 

Additional documents:

Minutes:

The Leader of the Council confirmed that he did not require Council to adjourn to allow Executive to meet discuss any issues arising from the budget.

 

87.

Calculating the amounts of Council Tax for 2018/19 and setting the Council Tax for 2018/19 pdf icon PDF 422 KB

** Please note that the appendices to this report will follow as all of the information required to generate the figures is not yet available **

 

Report of Executive Director – Finance and Governance

 

Purpose of report

 

To detail the Calculations for the amounts of Council Tax for 2018/19 and the setting of Council Tax for 2018/19.

 

Recommendations

            

It is recommended that the Council resolves:-

 

1.1         That it be noted that at the Executive meeting held on 8 January 2018 the Council calculated the Council Tax Base 2018/19:

 

a)            for the whole Council area as 52,681.6 [item T in the formula in Section 31B of the Local Government Finance Act 1992, as amended (the “Act”)]; and

 

b)            For dwellings in those parts of its area to which a Parish Precept relates as in the attached Appendix 1.

 

1.2         That the Council Tax requirement for the Council’s own purposes for 2018/19 (excluding Parish Precepts and Special Expenses) is £6,506,178.

 

1.3         That the following amounts be calculated for the year 2018/19 in accordance with Sections 31 to 36 of the Act:-

 

a)            £86,972,051 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act, taking into account all precepts issued to it by Parish Councils and any additional special expenses.

 

b)           £75,556,037 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A (3) of the Act.

 

£11,416,014 being the amount by which the aggregate at 3(a) above exceeds the aggregate at 3(b) above, calculated by the Council, in accordance with Section 31A(4) of the Act, as its Council Tax requirement for the year (Item R in the formula in Section 31B of the Act).

 

c)            £216.70 being the amount at 3(c) above (Item R), all divided by Item T (6(a) above), calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish Precepts and Special Expenses);

 

d)           £4,909,836 being the aggregate amount of all special items (Parish Precepts and Special Expenses) referred to in Section 34(1) of the Act as per the attached Schedule 2.

 

e)            £123.50 being the amount at 3(d) above less the result given by dividing the amount at 3(e) above by Item T(1(a) above), calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no Parish Precept or special item relates.

 

1.4      It be noted that for the year 2018/19 the Oxfordshire County Council and  the Police and Crime Commissioner for Thames Valley have issued precepts to the Council, in accordance with Section 40 of the Local Government Finance Act 1992, for each category of dwellings in the Council’s area as indicated below :-

 

Valuation Band

Oxfordshire County Council

Police and Crime Commissioner for Thames Valley

£

£

A

950.79

121.52

B  ...  view the full agenda text for item 87.

Additional documents:

Decision:

Resolved

 

(1)          That it be noted that at the Executive meeting held on 8 January 2018 the Council calculated the Council Tax Base 2018/19:

 

a)            for the whole Council area as 52,681.6 [item T in the formula in Section 31B of the Local Government Finance Act 1992, as amended (the “Act”)]; and

 

b)            For dwellings in those parts of its area to which a Parish Precept relates as in the annex to the Minutes (as set out in the Minute Book).

 

(2)          That the Council Tax requirement for the Council’s own purposes for 2018/19 (excluding Parish Precepts and Special Expenses) is £6,506,178.

 

(3)          That the following amounts be calculated for the year 2018/19 in accordance with Sections 31 to 36 of the Act:-

 

a)            £86,972,051 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act, taking into account all precepts issued to it by Parish Councils and any additional special expenses.

 

b)           £75,556,037 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A (3) of the Act.

 

£11,416,014 being the amount by which the aggregate at 3(a) above exceeds the aggregate at 3(b) above, calculated by the Council, in accordance with Section 31A(4) of the Act, as its Council Tax requirement for the year (Item R in the formula in Section 31B of the Act).

 

c)            £216.70 being the amount at 3(c) above (Item R), all divided by Item T (6(a) above), calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish Precepts and Special Expenses);

 

d)           £4,909,836 being the aggregate amount of all special items (Parish Precepts and Special Expenses) referred to in Section 34(1) of the Act as per the annex to the Minutes (as set out in the Minute Book).

 

e)            £123.50 being the amount at 3(d) above less the result given by dividing the amount at 3(e) above by Item T(1(a) above), calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no Parish Precept or special item relates.

 

(4)          That it be noted that for the year 2018/19 the Oxfordshire County Council and  the Police and Crime Commissioner for Thames Valley have issued precepts to the Council, in accordance with Section 40 of the Local Government Finance Act 1992, for each category of dwellings in the Council’s area as indicated below :-

 

Valuation Band

Oxfordshire County Council

Police and Crime Commissioner for Thames Valley

£

£

A

950.79

121.52

B

1,109.26

141.77

C

1,267.72

162.03

D

1,426.19

182.28

E

1,743.12

222.79

F

2,060.05

263.29

G

2,376.98

303.80

H

2,852.38

364.56

 

(5)          That the Council, in accordance with Sections 30 and 36 of the Local Government Finance Act 1992, hereby sets the amounts shown in the annex to  ...  view the full decision text for item 87.

Minutes:

The Executive Director – Finance and Governance submitted a report to detail the calculations for the amounts of Council Tax for 2018/19 and the setting of Council Tax for 2018/19.

 

Councillor Ilott introduced and proposed the Council Tax for 2018/19, which was duly seconded by Councillor Wood.

 

A recorded vote was taken and members voted as follows:

 

Councillor Anderson

For

Councillor Banfield

Abstain

Councillor Beere

Abstain

Councillor Bell

Abstain

Councillor Billington

For

Councillor Bishop

For

Councillor Brown

For

Councillor Cherry

Abstain

Councillor Clarke

For

Councillor Corkin

For

Councillor Cotter

For

Councillor Dhesi

Abstain

Councillor Donaldson

For

Councillor Gaul

For

Councillor Hallchurch MBE

For

Councillor Heath

For

Councillor Holland

For

Councillor Hughes

For

Councillor Hussain

Abstain

Councillor Ilott

For

Councillor Kerford-Byrnes

For

Councillor Lis

For

Councillor Mackenzie-Wintle

For

Councillor Macnamara

For

Councillor Mallon

For

Councillor Mawer

For

Councillor McHugh

For

Councillor Milne Home

For

Councillor Pickford

For

Councillor Pratt

For

Councillor Prestidge

For

Councillor Reynolds

For

Councillor Richards

Abstain

Councillor Sames

For

Councillor Sibley

For

Councillor Simpson

For

Councillor Turner

For

Councillor Wallis

For

Councillor Webb

For

Councillor Wood

For

Councillor Woodcock

Abstain

 

Resolved

 

(1)          That it be noted that at the Executive meeting held on 8 January 2018 the Council calculated the Council Tax Base 2018/19:

 

a)            for the whole Council area as 52,681.6 [item T in the formula in Section 31B of the Local Government Finance Act 1992, as amended (the “Act”)]; and

 

b)            For dwellings in those parts of its area to which a Parish Precept relates as in the annex to the Minutes (as set out in the Minute Book).

 

(2)          That the Council Tax requirement for the Council’s own purposes for 2018/19 (excluding Parish Precepts and Special Expenses) is £6,506,178.

 

(3)          That the following amounts be calculated for the year 2018/19 in accordance with Sections 31 to 36 of the Act:-

 

a)            £86,972,051 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act, taking into account all precepts issued to it by Parish Councils and any additional special expenses.

 

b)           £75,556,037 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A (3) of the Act.

 

£11,416,014 being the amount by which the aggregate at 3(a) above exceeds the aggregate at 3(b) above, calculated by the Council, in accordance with Section 31A(4) of the Act, as its Council Tax requirement for the year (Item R in the formula in Section 31B of the Act).

 

c)            £216.70 being the amount at 3(c) above (Item R), all divided by Item T (6(a) above), calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish Precepts and Special Expenses);

 

d)           £4,909,836 being the aggregate amount of all special items (Parish Precepts and Special Expenses) referred to in Section 34(1) of the Act as per the annex to the Minutes (as set out in the Minute Book).  ...  view the full minutes text for item 87.

88.

Local Government Association - Peer Challenge Final Report and Recommendations pdf icon PDF 119 KB

Report of Chief Executive

 

Purpose of report

 

This report presents the final report from the joint Peer Challenge of Cherwell District and South Northamptonshire Councils, undertaken by the Local Government Association in November 2017.

 

Recommendations

 

The meeting is recommended to:

 

1.1       Endorse the report and request that officers ensure its recommendations are reflected in relevant plans and strategies.

 

Additional documents:

Decision:

Resolved

 

(1)          That the report be endorsed.

 

(2)          That officers be requested to ensure its recommendations are reflected in relevant plans and strategies.

 

Minutes:

The Chief Executive submitted a report which presented the final report from the joint Peer Challenge of Cherwell District and South Northamptonshire Councils, undertaken by the Local Government Association in November 2017.

 

Resolved

 

(1)          That the report be endorsed.

 

(2)          That officers be requested to ensure its recommendations are reflected in relevant plans and strategies.

 

89.

Monitoring Officer Annual Report 2017 pdf icon PDF 196 KB

Report of Monitoring Officer

 

Purpose of report

 

To provide an overview of the work of the Monitoring Officer in the past year.

 

Recommendation

 

The meeting is recommended to:

 

1.1       Note the Monitoring Officer’s Annual Report

 

Additional documents:

Decision:

Resolved

 

(1)       That the Monitoring Officer’s Annual Report be noted.

Minutes:

The Monitoring Officer submitted a report to provide an overview of the work of the Monitoring Officer in the past year.

 

Resolved

 

(1)       That the Monitoring Officer’s Annual Report be noted.

90.

Minutes pdf icon PDF 1 MB

a)         Minutes of Executive, Lead Member Decisions and Executive Decisions not included in the 28 day notice

 

The Leader of the Council to formally propose that the minutes of the meetings of the Executive and Lead Member Decisions as set out in the Minute Book (circulated separately) be received and to report that since the last meeting of Council held on 18 December 2017 no decisions have been taken by the Executive which were not included in the 28 day notice.

 

b)         Minutes of Committees

 

The Leader of the Council to formally propose that the minutes of committees as set out in the Minute Book (circulated separately) be received.

Additional documents:

Minutes:

a)            Minutes of the Executive, Lead Member Decisions and Executive Decisions made under Special Urgency

 

Resolved

 

That the minutes of the meeting of the Executive and Lead Member decisions as set out in the Minute Book be received and that it be noted that since the last meeting of Council on 18 December 2017 no decisions have been taken by the Executive which were not included in the 28 day notice.

 

b)           Minutes of Committees

 

Resolved

 

That the minutes of Committees as set out in the Minute Book be received.

 

 

91.

Questions

a)         Written Questions

 

            To receive any written questions and answers which have been submitted with advance notice in accordance with the Constitution. A written response to the question will be circulated at the meeting.

 

b)         Questions to the Leader of the Council

 

The Chairman to invite questions to the Leader of the Council (including any matters arising from the minutes).

 

Following a response to their question being provided Members will be entitled to a follow up or supplementary question.

 

c)         Questions to Committee Chairmen on the Minutes

 

The Chairman to invite questions to Chairmen of Committees on any matter arising from the minutes of their committee (if any).

Additional documents:

Minutes:

a) Written Questions

 

There were no written questions.

 

b) Questions to the Leader of the Council

 

Questions were asked and answers received on the following issues:

 

Councillor Richards: Potential of Cherwell District Council setting up a register of private landlords

Councillor Hussain: Horton General Hospital Update 

Councillor McHugh: Cherwell District Council supporting those socially isolated

Councillor Wallis: Northamptonshire County Council budget situation and Cherwell District Council budget preparation

 

c) Questions to Committee Chairmen on the Minutes

 

There were no questions to Committee Chairman on the minutes of meetings.

 

92.

Motions

The following motion has been submitted with advance notice, in accordance with the constitution.

 

Dumping of Plastic

“This council notes the increasing public concern at the environmental damage and ecological harm caused by the dumping of plastic. And this authority in doing so commits to doing its bit to tackle the problem by:-

 

- Conducting an audit of all departments to identify excess plastic being used by this council.

- Running a public relations campaign to increase awareness across Cherwell of the problem of plastic pollution.

- To complement this council taking on Refill Banbury and Bicester; by investigating the feasibility of installing drinking water fountains in our town and village centres.”

 

Proposer: Councillor Sean Woodcock

 

 

Additional documents:

Decision:

Resolved

 

That the following motion, as amended, be adopted.

 

Dumping of Plastic

This Council notes the increasing public concern at the environmental damage and ecological harm caused by the dumping of plastic. And this authority in doing so commits to doing its bit to tackle the problem by:-

 

1.    The Council will review its use of plastic during its day to day procurement activities to ensure environmental acceptability and to assess the scope for limiting the use of non-recyclable material.

2.    The Council will run an anti-litter public relations campaign to increase awareness across Cherwell of the problem of plastic pollution.

3.    To complement this, the Council will engage with parishes to determine the level of community support and local ownership of installing drinking water fountains in our town and village centres.

 

 

 

Minutes:

Dumping of Plastic

 

It was moved by Councillor Woodcock and seconded by Councillor Richards that the following motion be adopted:

 

“This council notes the increasing public concern at the environmental damage and ecological harm caused by the dumping of plastic. And this authority in doing so commits to doing its bit to tackle the problem by:-

 

- Conducting an audit of all departments to identify excess plastic being used by this council.

- Running a public relations campaign to increase awareness across Cherwell of the problem of plastic pollution.

- To complement this council taking on Refill Banbury and Bicester; by investigating the feasibility of installing drinking water fountains in our town and village centres.”

 

Councillor Pickford proposed the following amendment, which was duly seconded by Councillor Wood:

 

“This Council notes the increasing public concern at the environmental damage and ecological harm caused by the dumping of plastic. And this authority in doing so commits to doing its bit to tackle the problem by:-

 

1.    The Council will review its use of plastic during its day to day procurement activities to ensure environmental acceptability and to assess the scope for limiting the use of non-recyclable material.

2.    The Council will run an anti-litter public relations campaign to increase awareness across Cherwell of the problem of plastic pollution.

3.    To complement this, the Council will engage with parishes to determine the level of community support and local ownership of installing drinking water fountains in our town and village centres.”

 

On being put to the vote, the amendment was approved. The motion as amended was debated and on being put to the vote, was supported.

 

Resolved

 

That the following motion, as amended, be adopted.

 

Dumping of Plastic

This Council notes the increasing public concern at the environmental damage and ecological harm caused by the dumping of plastic. And this authority in doing so commits to doing its bit to tackle the problem by:-

 

1.    The Council will review its use of plastic during its day to day procurement activities to ensure environmental acceptability and to assess the scope for limiting the use of non-recyclable material.

2.    The Council will run an anti-litter public relations campaign to increase awareness across Cherwell of the problem of plastic pollution.

3.    To complement this, the Council will engage with parishes to determine the level of community support and local ownership of installing drinking water fountains in our town and village centres.

 

 

 

93.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Additional documents:

Minutes:

There were no items of urgent business.