Agenda, decisions and minutes


Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Natasha Clark, Democratic and Elections  Email: natasha.clark@cherwellandsouthnorthants.gov.uk, 01295 221589

Media

Items
No. Item

64.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Additional documents:

Minutes:

There were no declarations of interest.

65.

Communications pdf icon PDF 267 KB

To receive communications from the Chairman and/or the Leader of the Council.

 

Additional documents:

Minutes:

Former Councillor George Parish

The Chairman referred to former Cllr Parish who had sadly passed away on Saturday 26 November. 

 

George served as a Labour member for the Banbury Ruscote ward between May 1990 and October 2012 when he stood down and was Chairman of Cherwell District Council for the municipal year 2010/11.George was also a Banbury Town councillor and served as Banbury Town Mayor in 1995 to 1996.

 

It was however probably his work outside of public office for which he was so well known. George was Chairman of the Keep the Horton General campaign leading the campaign against the downgrading of services at the Horton Hospital.

 

Councillor Woodcock, Leader of the Labour Group, Councillor Wood, Leader of the Council and Leader of the Conservative Group and a number of other members paid tribute to former Councillor Parish.

 

The meeting observed a period of silence.

 

Recording at meetings

The Chairman advised that members of the public were permitted to film, broadcast and report on the meeting, subject to the efficient running of the meeting not being affected.

 

Chairman’s Engagements

The Chairman advised Council that a copy of the events attended by myself or the Vice-Chairman was published as supplement to the main agenda pack.

 

Post

The Chairman reminded Members to collect any post from pigeon holes. The last post of 2016 would be sent out this Friday and no further mail would be sent out until the first week of January.

 

 

66.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

Additional documents:

Minutes:

The Chairman advised Members that there no petition but one request to address the meeting had been received, from Mr John Broad, on agenda item 13, Re-adoption of Policy Bicester 13 of the Cherwell Local Plan 2011-2031 and he would be called to speak at the start of that item.

 

 

67.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Additional documents:

Minutes:

There were no items of urgent business.

68.

Minutes of Council pdf icon PDF 333 KB

To confirm as a correct record the Minutes of the meeting of Council held on 17 October 2016 and the Special Meeting held on 8 November 2016.

Additional documents:

Minutes:

The minutes of the meeting held on 17 October 2016 and the special meeting held on 8 November 2016 were agreed as correct records and signed by the Chairman.

69.

Minutes

a)         Minutes of Executive, Lead Member Decisions and Executive Decisions not included in the 28 day notice

 

The Leader of the Council to formally propose that the minutes of the meetings of the Executive and Lead Member Decisions as set out in the Minute Book (circulated separately) be received and to report that since the last meeting of Council on 17 October 2016, one decision has been taken by the Executive which was not included in the 28 day notice on the following item:

·         Banbury Business Improvement District (BID)

 

b)         Minutes of Committees

 

The Leader of the Council to formally propose that the minutes of committees as set out in the Minute Book (circulated separately) be received.

Additional documents:

Minutes:

a)            Minutes of the Executive, Lead Member Decisions and Executive Decisions made under Special Urgency

 

Resolved

 

That the minutes of the meeting of the Executive and Lead Member decisions as set out in the Minute Book be received and that it be noted that since the last meeting of Council to report that since the last meeting of Council on 17 October 2016, one decision has been taken by the Executive which was not included in the 28 day notice on the following item: Banbury Business Improvement District (BID)

 

b)           Minutes of Committees

 

Resolved

 

That the minutes of Committees as set out in the Minute Book be received.

 

 

70.

Questions pdf icon PDF 122 KB

a)         Written Questions

            To receive any written questions and answers which have been submitted with advance notice in accordance with the constitution. A written response to the question will be circulated at the meeting.

 

b)         Questions to the Leader of the Council

The Chairman to invite questions to the Leader of the Council (including any matters arising from the minutes).

 

Following a response to their question being provided members will be entitled to a follow up or supplementary question.

 

c)         Questions to Committee Chairmen on the minutes

The Chairman to invite questions to Chairmen of Committees on any matter arising from the minutes of their committee (if any).

Additional documents:

Minutes:

a) Written Questions

 

The Chairman advised Council that one written question had been submitted with advance notice in accordance with the Constitution. The question was from Councillor Woodcock and addressed to the Lead Member for Estates and the Economy, Councillor Pratt, and was in relation to the Solihull Partnership. A written answer had been tabled at the meeting (annex to the Minutes as set out in the Minute Book).

 

By way of a supplementary question, Councillor Woodcock asked if the Lead Member for Estates and the Economy could confirm that there is a contract with penalty clauses in place with the Partnership.

 

In response, the Lead Member for Estates and the Economy advised that she would send a written response to Councillor Woodcock.

 

b) Questions to the Leader of the Council

 

Questions were asked and answers received on the following issues:

 

Councillor Beere: Clause 4 of Neighbourhood Planning Bill currently going through Parliament

Councillor Dhesi: leaves blocking drains          

Councillor Banfield: Rough sleepers in Banbury

Councillor Hussain: Health inequalities in Oxfordshire, teenage drinking in Banbury, any plans to introduce recommendation, reinforce policy

Councillor Richards: Car parking

Councillor Cherry: Possibility for payment for collection of garden waste

           

c) Questions to Committee Chairmen on the minutes

 

There were no questions to Committee Chairman on the minutes of meetings.

 

71.

Motions

To debate the following motions which have been submitted with advance notice, in accordance with the constitution.

 

Parking at the John Radcliffe (JR) Hospital in Oxford

Council notes the recent media coverage and casework of Councillors concerning the pressures on parking at the John Radcliffe (JR) Hospital in Oxford. Council finds the present situation  unacceptable and is dismayed at the knock-on effect this is having on those who need to visit the JR. Council further notes that these pressures have already been, and will be further exasperated by the centralisation of services from local hospitals, such as maternity services from the Horton Hospital in Banbury to the JR.  Cherwell District Council demands that no further services are centralised from any local hospitals across the county due to the distressing parking circumstances. Council further calls on the County Council the Health Overview Scrutiny Committee and the Clinical Commissioning Group to take this into account in their deliberations and outcomes.

 

Proposer: Councillor Kieron Mallon

 

Oxfordshire Unitary Council

This Council believes that Cherwell District Council has an excellent record of serving the residents of North Oxfordshire. The Council notes that Buckinghamshire County Council has written to the Secretary of State looking to dissolve Bucks Districts in favour of a County Unitary. The Council therefore RESOLVES to instruct the Chief Executive to write to the Secretary of State and the Permanent Secretary at DCLG making it clear that Cherwell District Council would not support a move to an Oxfordshire Unitary Council.

 

The letter can however indicate a willingness to consider a change in the status of the Oxfordshire Growth Board into a Combined Authority (with an elected Mayor if that is required by Government) so long as this can be linked to a meaningful “devolution deal” that has clear benefits for the District.

 

The letter should go on to detail the joint arrangements between Cherwell and South Northants, the benefits achieved, and the complexities and costs of unravelling them.

 

Proposer: Councillor Barry Wood

Seconder: Councillor George Reynolds

Additional documents:

Decision:

Resolved

 

(1)          That the following motion, relating to parking at the John Radcliffe (JR) Hospital in Oxford, be adopted:

 

“Council notes the recent media coverage and casework of Councillors concerning the pressures on parking at the John Radcliffe (JR) Hospital in Oxford. Council finds the present situation unacceptable and is dismayed at the knock-on effect this is having on those who need to visit the JR. Council further notes that these pressures have already been, and will be further exasperated by the centralisation of services from local hospitals, such as maternity services from the Horton Hospital in Banbury to the JR.  Cherwell District Council demands that no further services are centralised from any local hospitals across the county due to the distressing parking circumstances. Council further calls on the County Council the Health Overview Scrutiny Committee and the Clinical Commissioning Group to take this into account in their deliberations and outcomes.”

 

(2)          That the following motion, relating to an Oxfordshire Unitary Council, be adopted:

 

“This Council believes that Cherwell District Council has an excellent record of serving the residents of North Oxfordshire. The Council notes that Buckinghamshire County Council has written to the Secretary of State looking to dissolve Bucks Districts in favour of a County Unitary. The Council therefore RESOLVES to instruct the Chief Executive to write to the Secretary of State and the Permanent Secretary at DCLG making it clear that Cherwell District Council would not support a move to an Oxfordshire Unitary Council.

 

The letter can however indicate a willingness to consider a change in the status of the Oxfordshire Growth Board into a Combined Authority (with an elected Mayor if that is required by Government) so long as this can be linked to a meaningful “devolution deal” that has clear benefits for the District.

 

The letter should go on to detail the joint arrangements between Cherwell and South Northants, the benefits achieved, and the complexities and costs of unravelling them.”

 

 

Minutes:

a) Parking at the John Radcliffe (JR) Hospital in Oxford

 

It was moved by Councillor Mallon, and seconded by Councillor Woodcock, that the following motion be adopted:

 

“Council notes the recent media coverage and casework of Councillors concerning the pressures on parking at the John Radcliffe (JR) Hospital in Oxford. Council finds the present situation unacceptable and is dismayed at the knock-on effect this is having on those who need to visit the JR. Council further notes that these pressures have already been, and will be further exasperated by the centralisation of services from local hospitals, such as maternity services from the Horton Hospital in Banbury to the JR.  Cherwell District Council demands that no further services are centralised from any local hospitals across the county due to the distressing parking circumstances. Council further calls on the County Council the Health Overview Scrutiny Committee and the Clinical Commissioning Group to take this into account in their deliberations and outcomes.”

 

The motion was debated and subsequently agreed.

 

b) Oxfordshire Unitary Authority

 

It was moved by Councillor Wood, and seconded by Councillor Reynolds, that the following motion be adopted:

 

“This Council believes that Cherwell District Council has an excellent record of serving the residents of North Oxfordshire. The Council notes that Buckinghamshire County Council has written to the Secretary of State looking to dissolve Bucks Districts in favour of a County Unitary. The Council therefore RESOLVES to instruct the Chief Executive to write to the Secretary of State and the Permanent Secretary at DCLG making it clear that Cherwell District Council would not support a move to an Oxfordshire Unitary Council.

 

The letter can however indicate a willingness to consider a change in the status of the Oxfordshire Growth Board into a Combined Authority (with an elected Mayor if that is required by Government) so long as this can be linked to a meaningful “devolution deal” that has clear benefits for the District.

 

The letter should go on to detail the joint arrangements between Cherwell and South Northants, the benefits achieved, and the complexities and costs of unravelling them.”

 

The motion was debated and subsequently agreed.

 

Resolved

 

(1)          That the following motion, relating to parking at the John Radcliffe (JR) Hospital in Oxford, be adopted:

 

“Council notes the recent media coverage and casework of Councillors concerning the pressures on parking at the John Radcliffe (JR) Hospital in Oxford. Council finds the present situation unacceptable and is dismayed at the knock-on effect this is having on those who need to visit the JR. Council further notes that these pressures have already been, and will be further exasperated by the centralisation of services from local hospitals, such as maternity services from the Horton Hospital in Banbury to the JR.  Cherwell District Council demands that no further services are centralised from any local hospitals across the county due to the distressing parking circumstances. Council further calls on the County Council the Health Overview Scrutiny Committee and the Clinical Commissioning Group to take this into account  ...  view the full minutes text for item 71.

72.

'Making'(Adoption) of the Bloxham Neighbourhood Plan pdf icon PDF 305 KB

Report of Head of Strategic Planning and the Economi

 

Purpose of report

 

The purpose of this report is to propose the Council ‘makes’ (adopts) the Bloxham Neighbourhood Plan following a recommendation to make the Neighbourhood Plan by  the Executive at its meeting on 5 December 2016.  

 

Recommendations

            

The meeting is recommended:

 

1.1       To note the referendum result of the 3 November 2016 where 97% of those who voted were in favour of the Bloxham Neighbourhood Plan which is above the required 50%.

 

1.2       To resolve that Cherwell District Council as the local planning authority ‘make’ the Bloxham Neighbourhood Plan so that it is part of the statutory Development Plan for the District. 

 

1.3       To approve the issuing and publication of a decision statement stating that Cherwell District Council has resolved to make the Bloxham Neighbourhood Plan.

 

1.4       To delegate to the Head of Strategic Planning and the Economy the correction of any  spelling, grammatical or typographical errors, and the undertaking of any minor presentational improvements, prior to the Plan being published by Council.

 

Additional documents:

Decision:

Resolved

 

(1)          That the referendum result of the 3November 2016 where 97% of those who voted were in favour of the Bloxham Neighbourhood Plan which is above the required 50% be noted.

 

(2)          That it be resolved that Cherwell District Council as the local planning authority ‘make’ the Bloxham Neighbourhood Plan so that it is part of the statutory Development Plan for the District.

 

(3)          That the issuing and publication of a decision statement stating that Cherwell District Council has resolved to make the Bloxham Neighbourhood Plan be approved.

 

(4)          That authorisation be given to the Head of Strategic Planning and the Economy for the correction of any spelling, grammatical or typographical errors, and the undertaking of any minor presentational improvements, prior to the Plan being published by Council.

 

Minutes:

The Head of Strategic Planning and the Economy submitted a report to propose the Council ‘makes’ (adopts) the Bloxham Neighbourhood Plan following a recommendation to make the Neighbourhood Plan by  the Executive at its meeting on 5 December 2016. 

 

Resolved

 

(1)          That the referendum result of the 3November 2016 where 97% of those who voted were in favour of the Bloxham Neighbourhood Plan which is above the required 50% be noted.

 

(2)          That it be resolved that Cherwell District Council as the local planning authority ‘make’ the Bloxham Neighbourhood Plan so that it is part of the statutory Development Plan for the District.

 

(3)          That the issuing and publication of a decision statement stating that Cherwell District Council has resolved to make the Bloxham Neighbourhood Plan be approved.

 

(4)          That authorisation be given to the Head of Strategic Planning and the Economy for the correction of any spelling, grammatical or typographical errors, and the undertaking of any minor presentational improvements, prior to the Plan being published by Council.

 

73.

Adoption of the Banbury Vision and Masterplan Supplementary Planning Document (SPD) pdf icon PDF 284 KB

** Please note that due to the size of the documents, the appendices to this report will be published as a supplement to the main agenda pack **

 

Report of Head of Strategic Planning and the Economy

 

Purpose of report

 

To propose the Council adopts the Banbury Vision & Masterplan Supplementary Planning Document (SPD) following a recommendation to adopt the Banbury Vision & Masterplan by the Executive at its meeting on 5 December 2016.

 

Recommendations

 

The meeting is recommended:

 

1.1         To adopt the Banbury Vision and Masterplan (at Appendix 1) at the meeting of the Full Council on 19 December 2016.

 

1.2         To authorise the Head of Strategic Planning and the Economy to publish an Adoption Statement and if necessary to make any further minor changes to the Masterplan before it is published.

 

Additional documents:

Decision:

Resolved

 

(1)          That the Banbury Vision and Masterplan (annex to the Minutes as set out in the Minute Book) be adopted.

 

(2)          That the Head of Strategic Planning and the Economy be authorised to publish an Adoption Statement and if necessary to make any further minor changes to the Masterplan before it is published.

 

Minutes:

The Head of Strategic Planning and the Economy submitted a report which proposed the Council adopts the Banbury Vision & Masterplan Supplementary Planning Document (SPD) following a recommendation to adopt the Banbury Vision & Masterplan by the Executive at its meeting on 5 December 2016.

 

Resolved

 

(1)          That the Banbury Vision and Masterplan (annex to the Minutes as set out in the Minute Book) be adopted.

 

(2)          That the Head of Strategic Planning and the Economy be authorised to publish an Adoption Statement and if necessary to make any further minor changes to the Masterplan before it is published.

 

74.

Kidlington Framework Masterplan pdf icon PDF 250 KB

** Please note that due to the size of the documents, the appendices to this report will be published as a supplement to the main agenda pack **

 

Report of Head of Strategic Planning and the Economy

 

Purpose of report

 

To seek adoption of the Kidlington Framework Masterplan.

 

Recommendations

            

1.1    That the Council adopts the Kidlington Framework Masterplan as a Supplementary Planning Document in accordance with the Town and Country Planning (Local Planning) (England) Regulations 2012 subject to any necessary minor and presentational changes authority for which is delegated to the Head of Strategic Planning and the Economy.

 

1.2    To authorise the Head of Strategic Planning and the Economy to publish an Adoption Statement.

 

Additional documents:

Decision:

Resolved

 

(1)          That the Kidlington Framework Masterplan (annex to the Minutes as set out in the Minute Book) be adopted as a Supplementary Planning Document in accordance with the Town and Country Planning (Local Planning) (England) Regulations 2012 subject to any necessary minor and presentational changes authority for which is delegated to the Head of Strategic Planning and the Economy.

 

(2)          That the Head of Strategic Planning and the Economy be authorised to publish an Adoption Statement.

 

Minutes:

The Head of Strategic Planning and the Economy submitted a report to seek adoption of the Kidlington Framework Masterplan.

 

Resolved

 

(1)          That the Kidlington Framework Masterplan (annex to the Minutes as set out in the Minute Book) be adopted as a Supplementary Planning Document in accordance with the Town and Country Planning (Local Planning) (England) Regulations 2012 subject to any necessary minor and presentational changes authority for which is delegated to the Head of Strategic Planning and the Economy.

 

(2)          That the Head of Strategic Planning and the Economy be authorised to publish an Adoption Statement.

 

75.

Re-adoption of Policy Bicester 13 of the Cherwell Local Plan 2011-2031 pdf icon PDF 260 KB

Report of Head of Strategic Planning and the Economy

 

Purpose of report

 

To seek re-adoption of Policy Bicester 13 of the Cherwell Local Plan 2011-2031 in accordance with a Court Order and an associated addendum to the Local Plan Inspector’s Report.

 

Recommendations

            

 1.1        That the Council notes the Court Judgment, Court Order and addendum to the Local Plan Inspector’s report presented at Appendices 2, 3 and 4 to this report.

 

1.2       That the Council adopts Policy Bicester 13 of the Cherwell Local Plan 2011-2031 (Part 1) as presented at Appendix 5 to this report in precise accordance with the addendum to the Local Plan Inspector’s Report dated 18 May 2016 and the Court Order dated 19 February 2016.

 

1.3       That, upon adoption by the Council, Policy Bicester 13 be inserted as modified into the published Cherwell Local Plan 2011-2031 (Part 1).

 

Additional documents:

Decision:

Resolved

 

(1)          That the Court Judgment, Court Order and addendum to the Local Plan Inspector’s report (annexes to the Minutes as set out in the Minute Book) be noted.

 

(2)          That the Council adopts Policy Bicester 13 of the Cherwell Local Plan 2011-2031 (Part 1) (annex to the Minutes as set out in the Minute Book) in precise accordance with the addendum to the Local Plan Inspector’s Report dated 18 May 2016 and the Court Order dated 19 February 2016 (annexes to the Minutes as set out in the Minute Book).

 

(3)          That, upon adoption by the Council, Policy Bicester 13 be inserted as modified into the published Cherwell Local Plan 2011-2031 (Part 1).

 

Minutes:

Prior to consideration of the item, Mr John Broad, on behalf of the Save Gavray Meadows Campaign, addressed the meeting.

 

The Head of Strategic Planning and the Economy submitted a report to  seek re-adoption of Policy Bicester 13 of the Cherwell Local Plan 2011-2031 in accordance with a Court Order and an associated addendum to the Local Plan Inspector’s Report.

 

Resolved

 

(1)          That the Court Judgment, Court Order and addendum to the Local Plan Inspector’s report (annexes to the Minutes as set out in the Minute Book) be noted.

 

(2)          That the Council adopts Policy Bicester 13 of the Cherwell Local Plan 2011-2031 (Part 1) (annex to the Minutes as set out in the Minute Book) in precise accordance with the addendum to the Local Plan Inspector’s Report dated 18 May 2016 and the Court Order dated 19 February 2016 (annexes to the Minutes as set out in the Minute Book).

 

(3)          That, upon adoption by the Council, Policy Bicester 13 be inserted as modified into the published Cherwell Local Plan 2011-2031 (Part 1).

 

76.

Council Tax Reduction Scheme 2017-2018 and Council Tax Discounts 2017-2018 pdf icon PDF 150 KB

Report of Chief Finance Officer

 

Purpose of report

 

To provide members with an update on the consultation process that has taken place on the proposals for a Council Tax Reduction Scheme for 2017-2018 and to seek approval for a Council Tax Reduction Scheme for the year 2017-2018 on the recommendation of the Executive and Budget Planning Committee.

 

To provide members with an update of Council Tax discounts and seek approval for the  Council Tax discounts for the year 2017-18.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To approve a Council Tax Reduction Scheme (CTRS) for the year 1 April 2017 to 31 March 2018 as set out in the report and implement the scheme with effect from 1 April 2017.

 

1.2         To grant delegated authority to the Section 151 Officer to make further amendments to the CTRS Regulations up to and including 31 January 2017 in consultation with the Lead Member for Financial Management.

 

1.3         To review the proposed level of Council Tax discounts for 2017-2018 and to approve the following:

 

·         Retain the discount for second homes at zero

·         Retain the discount for empty homes (unoccupied and substantially unfurnished) at 25% for 6 months and thereafter at zero.

·         Retain the discount for empty homes undergoing major repair at 25% for 12 months and thereafter at zero.

·         Retain the empty homes premium of an additional 50% for properties that have remained empty for more than 2 years.

Additional documents:

Decision:

Resolved            

 

(1)          That a Council Tax Reduction Scheme (CTRS) for the year 1 April 2017 to 31 March 2018 as set out in the annex to the Minutes (as set out in the Minute Book) be approved and implemented with effect from 1 April 2017.

 

(2)          That delegated authority be granted to the Section 151 Officer to make further amendments to the Council Tax Reduction Scheme Regulations up to and including 31 January 2017 in consultation with the Lead Member for Financial Management.

 

(3)          That, having given due consideration, the following level of Council Tax discounts for 2017-2018 be approved:

·         Retain the discount for second homes at zero

·         Retain the discount for empty homes (unoccupied and substantially unfurnished) at 25% for 6 months and thereafter at zero.

·         Retain the discount for empty homes undergoing major repair at 25% for 12 months and thereafter at zero.

·         Retain the empty homes premium of an additional 50% for properties that have remained empty for more than 2 years.

Minutes:

The Chief Finance Officer submitted a report to provide members with an update on the consultation process that has taken place on the proposals for a Council Tax Reduction Scheme for 2017-2018 and to seek approval for a Council Tax Reduction Scheme for the year 2017-2018 on the recommendation of the Executive and Budget Planning Committee.

 

The report also provided members with an update of Council Tax discounts and seek approval for the  Council Tax discounts for the year 2017-18.

 

Resolved            

 

(1)          That a Council Tax Reduction Scheme (CTRS) for the year 1 April 2017 to 31 March 2018 as set out in the annex to the Minutes (as set out in the Minute Book) be approved and implemented with effect from 1 April 2017.

 

(2)          That delegated authority be granted to the Section 151 Officer to make further amendments to the Council Tax Reduction Scheme Regulations up to and including 31 January 2017 in consultation with the Lead Member for Financial Management.

 

(3)          That, having given due consideration, the following level of Council Tax discounts for 2017-2018 be approved:

·         Retain the discount for second homes at zero

·         Retain the discount for empty homes (unoccupied and substantially unfurnished) at 25% for 6 months and thereafter at zero.

·         Retain the discount for empty homes undergoing major repair at 25% for 12 months and thereafter at zero.

·         Retain the empty homes premium of an additional 50% for properties that have remained empty for more than 2 years.

77.

Community Governance Review Update pdf icon PDF 207 KB

Report of Chief Executive

 

Purpose of report

 

To provide an update on the Community Governance Review (CGR) to be undertaken and to request that an amended Terms of Reference document be approved.

 

Recommendations

            

The meeting is recommended:

 

 1.1        To approve the amended Terms of Reference for the Community Governance Review (appendix 1)

 

1.2      To delegate authority to the Chief Executive to amend the timetable for the Review, if required

 

Additional documents:

Decision:

Resolved

 

(1)          That the amended Terms of Reference for the Community Governance Review (annex to the Minutes as set out in the Minute Book) be approved.

 

(2)          That authority be delegated to the Chief Executive to amend the timetable for the Review, if required

 

Minutes:

The Chief Executive submitted a report which provided an update on the Community Governance Review (CGR) to be undertaken and requested that an amended Terms of Reference document be approved.

 

Resolved

 

(1)          That the amended Terms of Reference for the Community Governance Review (annex to the Minutes as set out in the Minute Book) be approved.

 

(2)          That authority be delegated to the Chief Executive to amend the timetable for the Review, if required

 

78.

Calendar of Meetings 2017-2018 and Draft Calendar of Meetings 2018-2019 pdf icon PDF 176 KB

Report of Head of Law and Governance

 

Purpose of report

 

Council is asked to consider the calendars of meetings for the municipal year 2017/18 and draft calendars for the municipal year 2018/19.   

 

Recommendations

            

The meeting is recommended:

 

 1.1        To approve the calendar of meetings for Cherwell District Council (CDC) for the municipal year 2017/18 (Appendix 1) and the draft calendar of meetings for the municipal year 2018/19 (Appendix 2).

 

1.2      To approve the joint committees calendar of meetings for the municipal year 2017/18 (Appendix 3) and the draft joint committees calendar of meetings for the municipal year 2018/19 (Appendix 4), subject to similar agreement by South Northamptonshire Council.

 

 

Additional documents:

Decision:

Resolved

 

(1)          That the calendar of meetings for Cherwell District Council (CDC) for the municipal year 2017/18 (annex to the Minutes as set out in the Minute Book) and the draft calendar of meetings for the municipal year 2018/19 (annex to the Minutes as set out in the Minute Book) be approved.

 

(2)          That, subject to similar agreement by South Northamptonshire Council, the joint committees calendar of meetings for the municipal year 2017/18 (annex to the Minutes as set out in the Minute Book) and the draft joint committees calendar of meetings for the municipal year 2018/19 (annex to the Minutes as set out in the Minute Book) be approved.  

 

Minutes:

The Head of Law and Governance submitted a report to consider the calendars of meetings for the municipal year 2017/18 and draft calendars for the municipal year 2018/19.

 

Resolved

 

(1)          That the calendar of meetings for Cherwell District Council (CDC) for the municipal year 2017/18 (annex to the Minutes as set out in the Minute Book) and the draft calendar of meetings for the municipal year 2018/19 (annex to the Minutes as set out in the Minute Book) be approved.

 

(2)          That, subject to similar agreement by South Northamptonshire Council, the joint committees calendar of meetings for the municipal year 2017/18 (annex to the Minutes as set out in the Minute Book) and the draft joint committees calendar of meetings for the municipal year 2018/19 (annex to the Minutes as set out in the Minute Book) be approved. 

 

79.

Amendments to Committee Membership

Council is asked to note the following amendments to Committee membership made by the Conservative Group:

 

Joint Commissioning Committee

Remove Councillor Nicholas Turner, add Councillor Mike Kerford-Byrnes

 

Joint Councils Employee Engagement Committee

Remove Councillor Nicholas Turner, add Councillor Mike Kerford-Byrnes

 

Additional documents:

Decision:

Resolved

 

(1)          That the following amendments to Committee membership made by the Conservative Group be noted:

 

Joint Commissioning Committee

Remove Councillor Nicholas Turner, add Councillor Mike Kerford-Byrnes

 

Joint Councils Employee Engagement Committee

Remove Councillor Nicholas Turner, add Councillor Mike Kerford-Byrnes

 

Minutes:

Council was asked to note amendment to Committee membership made by the Conservative Group.

 

Resolved

 

(1)          That the following amendments to Committee membership made by the Conservative Group be noted:

 

Joint Commissioning Committee

Remove Councillor Nicholas Turner, add Councillor Mike Kerford-Byrnes

 

Joint Councils Employee Engagement Committee

Remove Councillor Nicholas Turner, add Councillor Mike Kerford-Byrnes

 

80.

Exclusion of the Press and Public

The Chairman, will if necessary, move the exclusion of the press and public if members have indicated (under the relevant agenda item) they wish to ask a question on any matter arising from an exempt minute.

 

In making the decision, members should balance the interests of individuals or the Council itself in having access to the information. In considering their decision members should also be mindful of the advice of Council Officers.

 

Should members decide not to discuss the issue in public, they are recommended to pass the following recommendation:

 

“That, in accordance with Section 100A(4) of Local Government Act 1972, the press and public be excluded from the meeting for the following item of business, on the grounds that it could involve the likely disclosure of exempt information as defined in paragraphs of Schedule 12A of that Act, as set out in the Minute Book.”

Additional documents:

Minutes:

There being no questions on exempt minutes it was not necessary to exclude the press and public.

81.

Questions on Exempt Minutes

Members of Council willask questions on exempt minutes, if any.

Additional documents:

Minutes:

There were no questions on exempt minutes.