Agenda, decisions and minutes

Special Council, Council - Monday 7 July 2014 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Natasha Clark, Democratic and Elections Email: natasha.clark@cherwellandsouthnorthants.gov.uk, 01295 221589

Media

Items
No.	Item
14.	Declarations of Interest Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting. Additional documents: Webcast for 14. Minutes: Members and Officers declared interests in the following agenda items: 7. Update to Treasury Strategy 2014-15. Councillor Dan Sames, Non Statutory Interest, as a Director of Graven Hill Village Development Company Limited. Councillor David Hughes, Non Statutory Interest, as a Director of Graven Hill Village Holdings Limited. Councillor Nigel Morris, Non Statutory Interest, as a Director of Graven Hill Village Development Company Limited. Councillor Timothy Hallchurch MBE, Non Statutory Interest, as a Director of Graven Hill Village Holdings Limited. Karen Curtin, Declaration, as a Director of Graven Hill Village Holdings Limited and Graven Hill Village Development Company Limited. Sue Smith, Declaration, as a Director of Graven Hill Village Holdings Limited.
15.	Communications To receive communications from the Chairman and/or the Leader of the Council. Additional documents: Webcast for 15. Minutes: Special Meeting The Chairman advised Council that as this was a Special meeting minutes of Committees, questions, petitions and motions would not be taken and these, if any would be considered at the next scheduled meeting on 21 July 2014. Post The Chairman reminded Members to collect any post from their pigeon holes.
16.	Petitions and Requests to Address the Meeting The Chairman to report on any requests to submit petitions or to address the meeting. Additional documents: Webcast for 16. Minutes: There were no petitions or requests to address the meeting.
17.	Urgent Business The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda. Additional documents: Webcast for 17. Minutes: There were no items of urgent business.
18.	Cherwell Boundary Review Warding Arrangements Submission PDF 42 KB Please note that Appendix 1 to this report will follow as proposals are currently being reviewed and finalised Report of Chief Executive Purpose of report To agree Cherwell District Council’s warding arrangements submission to the Local Government Boundary Commission for England. Recommendations The meeting is recommended: 1.1 To agree the warding arrangements for Bicester, Kidlington and the rural areas proposed by the Boundary Working group, as set out in Appendix 1 (to follow). 1.2 To consider the warding arrangement proposals for Banbury proposed by the Boundary Working Group, as set out in Appendix 1 (to follow) and to agree a preferred warding pattern for submission to the Local Government Boundary Commission for England. 1.3 To delegate authority to the Chief Executive to make any necessary amendments to the warding arrangements submission prior to submission to the Local Government Boundary Commission for England in light of the resolutions of Council. Additional documents: Appendix - Warding Arrangements Submission DRAFT , item 18. PDF 157 KB Submission Appendix 1 - SUMMARY ONLY , item 18. PDF 5 KB Submission - Appendix 6 , item 18. PDF 23 KB Proposed district wards , item 18. PDF 76 KB Banbury Map - both proposals , item 18. PDF 252 KB There are a further 6 documents.View the full list of documents for item 18. Webcast for 18. Decision: Resolved (1) That, subject to the renaming of Kidlington North and Kidlington South as Kidlington East and Kidlington West and correction of typographical errors, the warding arrangements for Bicester, Kidlington and the rural areas proposed by the Boundary Working group (annex to the minutes as set out in the Minute Book) be agreed for submission to the Local Government Boundary Commission for England. (2) That the warding arrangement proposals for Banbury appended to these minutes (annex to the Minutes as set out in the Minute Book) be agreed as the preferred Banbury warding pattern for submission to the Local Government Boundary Commission for England. (3) That authority be delegated to the Chief Executive to make any necessary amendments to the warding arrangements submission prior to submission to the Local Government Boundary Commission for England in light of the resolutions of Council. Minutes: The Chief Executive submitted a report to agree Cherwell District Council’s warding arrangements submission to the Local Government Boundary Commission for England. Councillor Mallon proposed the warding arrangements for Banbury as presented to the Boundary Review Working Group. Councillor Lawrie Stratford seconded the proposal. By way of an amendment, Councillor Beere proposed that the proposed warding arrangements for Banbury should be amended to those submitted by the Labour Group to the Boundary Review Working Group. Councillor Woodcock seconded the proposal. On being put to the vote the amendment was lost. Council then considered the substantive motion, which was put to the vote and duly carried. Resolved (1) That, subject to the renaming of Kidlington North and Kidlington South as Kidlington East and Kidlington West and correction of typographical errors, the warding arrangements for Bicester, Kidlington and the rural areas proposed by the Boundary Working group (annex to the minutes as set out in the Minute Book) be agreed for submission to the Local Government Boundary Commission for England. (2) That the warding arrangement proposals for Banbury appended to these minutes (annex to the Minutes as set out in the Minute Book) be agreed as the preferred Banbury warding pattern for submission to the Local Government Boundary Commission for England. (3) That authority be delegated to the Chief Executive to make any necessary amendments to the warding arrangements submission prior to submission to the Local Government Boundary Commission for England in light of the resolutions of Council.
19.	Update to Treasury Strategy 2014-15 PDF 32 KB View the declarations of interest for item 19. Report of Director of Resources and Interim Head of Finance and Procurement Purpose of report To agree the proposed amendments of the existing Treasury Strategy for 2014-15 required to facilitate the proposals for the development of the Graven Hill and other projects, as recommended by the Accounts, Audit and Risk Committee. Recommendations The meeting is recommended: 1.1 To consider and approve the proposed amendments to the Treasury Strategy as reviewed by Accounts Audit and Risk Committee on 25 June 2014. (Appendix 1). 1.2 To agree the proposal to provide delegated authority to the Director of Resources in the application of Minimum Revenue Provision (MRP). Additional documents: Appendix 1 , item 19. PDF 227 KB Webcast for 19. Decision: Resolved (1) That the proposed amendments to the Treasury Strategy as reviewed by Accounts Audit and Risk Committee on 25 June 2014 (annex to the minutes as set out in the Minute Book) be agreed. (2) That the proposal to provide delegated authority to the Director of Resources in the application of Minimum Revenue Provision (MRP) be approved. Minutes: The Director of Resources and Interim Head of Finance and Procurement submitted a report which sought agreement of the proposed amendments of the existing Treasury Strategy for 2014-15 required to facilitate the proposals for the development of the Graven Hill and other projects, as recommended by the Accounts, Audit and Risk Committee. Resolved (1) That the proposed amendments to the Treasury Strategy as reviewed by Accounts Audit and Risk Committee on 25 June 2014 (annex to the minutes as set out in the Minute Book) be agreed. (2) That the proposal to provide delegated authority to the Director of Resources in the application of Minimum Revenue Provision (MRP) be approved.