Agenda, decisions and minutes
Venue: Bodicote House, Bodicote, Banbury, OX15 4AA
Contact: Natasha Clark, Democratic and Elections Email: natasha.clark@cherwellandsouthnorthants.gov.uk, 01295 221589
Media
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Declarations of Interest Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting. Additional documents: Minutes: Members and Officers declared interests in the following agenda items:
11. 2013/14 Treasury Management Annual Report. Councillor Dan Sames, Non Statutory Interest, as a Director of Graven Hill Village Development Company Limited.
Councillor David Hughes, Non Statutory Interest, as a Director of Graven Hill Village Holdings Limited.
Councillor James Macnamara, Non Statutory Interest, as a Director of Graven Hill Village Holdings Limited and Graven Hill Village Development Company Limited.
Councillor Nigel Morris, Non Statutory Interest, as a Director of Graven Hill Village Development Company Limited.
Councillor Timothy Hallchurch MBE, Non Statutory Interest, as a Director of Graven Hill Village Holdings Limited.
Councillor Surinder Dhesi, Non Statutory Interest, as a Trustee of Banbury Citizens Advice Bureau.
Karen Curtin, Declaration of interest, as a Director of Graven Hill Village Holdings Limited and Graven Hill Village Development Company Limited.
Sue Smith, Declaration of interest, as a Director of Graven Hill Village Holdings Limited.
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To receive communications from the Chairman and/or the Leader of the Council.
Additional documents: Minutes: The Chairman advised Council that a list of engagements he or the Vice-Chairman had attended since the last meeting of Council had been included in the agenda pack. |
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Petitions and Requests to Address the Meeting The Chairman to report on any requests to submit petitions or to address the meeting. Additional documents: Minutes: There were no petitions or requests to address the meeting.
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Urgent Business The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.
Additional documents: Minutes: There were no items of urgent business. |
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To confirm as correct records the Minutes of Council held on the 16 June 2014 and the special meeting of Council on 7 July 2014. Additional documents: Minutes: The minutes of the meetings of Council held on 16 June 2014 and 7 July 2014 were agreed as correct records and signed by the Chairman. |
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a) Minutes of Executive, Lead Member Decisions and Executive Decisions not included in the Executive work programme incorporating the Private Executive Meeting Notice and the Notice of Intention to make Key Decision
The Leader of the Council to formally propose that the minutes of the meetings of the Executive and Lead Member Decisions as set out in the Minute Book (circulated separately) be received and to report that since the last meeting at which the minutes of Committees were submitted (24 February 2014), no decisions have been taken by the Executive which were not included in the 28 day notice relating to the Oxfordshire Strategic Economic Plan, Build! ® Programme Phased Delivery and Land Acquisition.
b) Minutes of Committees
The Leader of the Council to formally propose that the minutes of committees as set out in the Minute Book (circulated separately) be received. Additional documents: Minutes:
a) Minutes of the Executive, Lead Member Decisions and Executive Decisions made under Special Urgency
Resolved
That the minutes of the meeting of the Executive and Lead Member decisions as set out in the Minute Book be received and that it be noted that since the last meeting of Council, three Executive decisions had been taken by the Executive which were not included in the 28 day notice relating to the Oxfordshire Strategic Economic Plan, Build! ® Programme Phased Delivery and Land Acquisition.
b) Minutes of Committees
Resolved
That the minutes of Committees as set out in the Minute Book be received.
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Questions a) Written Questions
To receive any written questions and answers which have been submitted with advance notice in accordance with the constitution. A written response to the question will be circulated at the meeting.
b) Questions to the Leader of the Council
The Chairman to invite questions to the Leader of the Council (including any matters arising from the minutes).
Following a response to their question being provided members will be entitled to a follow up or supplementary question.
c) Questions to Committee Chairmen on the minutes
The Chairman to invite questions to Chairmen of Committees on any matter arising from the minutes of their committee (if any). Additional documents: Minutes:
a) Written Questions
There were no written questions.
b) Questions to the Leader of the Council
Questions were asked and answers received on the following issues:
Fulfilment centre at Graven Hill: Councillor Lawrie Stratford Credit Union: Councillor Melanie Magee (Vice-Chairman) Credit Union and Brighter Futures Scheme: Councillor Andrew Beere Credit Union: Councillor Matt Johnstone Fulfilment centre at Graven Hill: Councillor David Hughes Fulfilment centre at Graven Hill: Councillor Les Sibley Car parking machines: Councillor Surinder Dhesi Installation of rising bollard in Kidlington: Councillor Alaric Rose Likening of public policy to the Holocaust: Councillor Dan Sames Oxfordshire Growth Board: Councillor Andrew Beere Trees planted to mark CPRE 80th Anniversary: Councillor Les Sibley Unadopted roads on the Cattle Market development: Councillor Claire Bell c) Questions to Committee Chairmen on the minutes
There were no questions to Committee Chairman on the minutes of meetings.
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Motions To debate any motions which have been submitted with advance notice, in accordance with the constitution.
Additional documents: Minutes: There were no motions.
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Report of Director of Resources and Interim Head of Financial Management
Purpose of report
To approve the 2013-14 revenue budget carry forwards and capital slippage requests in line with the Council’s Financial Procedure Rules.
Recommendations
1.1 That the items that are shaded in Appendix 1 which are revenue budgets recommended by Executive for carry forward be approved under financial procedure rule 2.4.6 (b).
1.2 That the capital slippage items detailed in Appendix 2 recommended by Executive be approved for carry forward to the 2014-15 capital programme under financial procedure rule 2.4.6 (b).
1.3 To approve the recommendation from Accounts, Audit and Risk Committee that paragraph 2.4.6 of the Financial Procedure Rules is amended to require the approval of Accounts, Audit and Risk Committee to relevant carry forward requests rather than Full Council.
Additional documents: Decision: Resolved
(1) That the items shaded in Appendix 1 (annex to the Minutes as set out in the Minute book) which are revenue budgets recommended by Executive for carry forward be approved under financial procedure rule 2.4.6 (b).
(2) That the capital slippage items detailed in Appendix 2 (annex to the Minutes as set out in the Minute book) recommended by Executive be approved for carry forward to the 2014-15 capital programme under financial procedure rule 2.4.6 (b).
(3) That paragraph 2.4.6 of the Financial Procedure Rules be amended to require the approval of Accounts, Audit and Risk Committee to relevant carry forward requests rather than Full Council.
Minutes: The Director of Resources and the Interim Head of Finance and Procurement submitted a report which sought approval of revenue budget carry forwards for 2013-14 and capital slippage requests in line with the Council’s Financial Procedure Rules.
Resolved
(1) That the items shaded in Appendix 1 (annex to the Minutes as set out in the Minute book) which are revenue budgets recommended by Executive for carry forward be approved under financial procedure rule 2.4.6 (b).
(2) That the capital slippage items detailed in Appendix 2 (annex to the Minutes as set out in the Minute book) recommended by Executive be approved for carry forward to the 2014-15 capital programme under financial procedure rule 2.4.6 (b).
(3) That paragraph 2.4.6 of the Financial Procedure Rules be amended to require the approval of Accounts, Audit and Risk Committee to relevant carry forward requests rather than Full Council.
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2013/14 Treasury Management Annual Report PDF 61 KB Report of Director of Resources and Interim Head of Finance and Procurement
Purpose of report
This report presents information on treasury management performance and compliance with treasury management policy during 2013/14 as required by the Treasury Management Code of Practice.
Recommendations
The meeting is recommended:
1.1 To note the contents of this report in line with the Treasury Management Strategy.
Additional documents: Decision: Resolved
(1) That the 2013/14 Treasury Management Annual Report be noted.
Minutes: The Director of Resources and the Interim Head of Finance and Procurement submitted a report which detailed performance and compliance with treasury management policy during 2013/14, as required by the Treasury Management code of Practice.
Resolved
(1) That the 2013/14 Treasury Management Annual Report be noted.
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Accounts, Audit and Risk Committee Annual Report 2013/14 PDF 58 KB Report of Interim Head of Finance and Procurement
Purpose of report
This report summarises the work of the Accounts, Audit and Risk Committee during 2013-14.
Recommendations
The meeting is recommended
1.1 To note the Accounts, Audit and Risk Committee Annual Report 2013/14.
Additional documents: Decision: Resolved
(1) That the Accounts, Audit and Risk Committee Annual Report 2013/14 be noted.
Minutes: The Head of Law and Governance submitted a report which presented the Annual report of the Accounts, Audit and Risk Committee for 2013/14.
Resolved
(1) That the Accounts, Audit and Risk Committee Annual Report 2013/14 be noted.
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Budget Planning Committee Annual Report PDF 21 KB Report of Head of Law and Governance
Purpose of report
This report presents the Budget Planning Committee Annual Report for 2013/14.
Recommendations
The meeting is recommended:
1.1 To note the Budget Planning Committee Annual Report 2013/14.
Additional documents: Decision: Resolved
(1) That the Budget Planning Committee Annual Report 2013/14 be noted. Minutes: The Head of Law and Governance submitted a report which presented the Annual Report of the Budget Planning Committee for 2013/14.
Resolved
(1) That the Budget Planning Committee Annual Report 2013/14 be noted. |
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Overview and Scrutiny Committee Annual Report PDF 21 KB Report of Head of Law and Governance
Purpose of report
This report presents the Overview and Scrutiny Annual Report for 2013/14.
Recommendations
The meeting is recommended:
1.1 To note the Overview and Scrutiny Annual Report 2013/14.
Additional documents: Decision: Resolved
(1) That the Overview and Scrutiny Annual Report 2013/14 be noted. Minutes: The Head of Law and Governance submitted a report which presented the annual report of the Scrutiny Committee for the 2013/14 year.
Resolved
(1) That the Overview and Scrutiny Annual Report 2013/14 be noted. |
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Questions on Exempt Minutes Members of Council willask questions on exempt minutes, if any. Additional documents: Minutes: There were no questions on exempt minutes. |