Agenda, decisions and minutes

Members and Officers declared interests in the following agenda items:

11. 2013/14 Treasury Management Annual Report.

Councillor Dan Sames, Non Statutory Interest, as a Director of Graven Hill Village Development Company Limited.

Councillor David Hughes, Non Statutory Interest, as a Director of Graven Hill Village Holdings Limited.

Councillor James Macnamara, Non Statutory Interest, as a Director of Graven Hill Village Holdings Limited and Graven Hill Village Development Company Limited.

Councillor Nigel Morris, Non Statutory Interest, as a Director of Graven Hill Village Development Company Limited.

Councillor Timothy Hallchurch MBE, Non Statutory Interest, as a Director of Graven Hill Village Holdings Limited.

Councillor Surinder Dhesi, Non Statutory Interest, as a Trustee of Banbury Citizens Advice Bureau.

Karen Curtin, Declaration of interest, as a Director of Graven Hill Village Holdings Limited and Graven Hill Village Development Company Limited.

Sue Smith, Declaration of interest, as a Director of Graven Hill Village Holdings Limited.

The Chairman advised Council that a list of engagements he or the Vice-Chairman had attended since the last meeting of Council had been included in the agenda pack.

To confirm as correct records the Minutes of Council held on the 16 June 2014 and the special meeting of Council on 7 July 2014.

The minutes of the meetings of Council held on 16 June 2014 and 7 July 2014 were agreed as correct records and signed by the Chairman.

a)        Minutes of Executive, Lead Member Decisions and Executive Decisions not included in the Executive work programme incorporating the Private Executive Meeting Notice and the Notice of Intention to make Key Decision

The Leader of the Council to formally propose that the minutes of the meetings of the Executive and Lead Member Decisions as set out in the Minute Book (circulated separately) be received and to report that since the last meeting at which the minutes of Committees were submitted (24 February 2014), no decisions have been taken by the Executive which were not included in the 28 day notice relating to the Oxfordshire Strategic Economic Plan, Build! ® Programme Phased Delivery and Land Acquisition.

b)         Minutes of Committees

The Leader of the Council to formally propose that the minutes of committees as set out in the Minute Book (circulated separately) be received.

a)            Minutes of the Executive, Lead Member Decisions and Executive Decisions made under Special Urgency

Resolved

That the minutes of the meeting of the Executive and Lead Member decisions as set out in the Minute Book be received and that it be noted that since the last meeting of Council, three Executive decisions had been taken by the Executive which were not included in the 28 day notice relating to the Oxfordshire Strategic Economic Plan, Build! ® Programme Phased Delivery and Land Acquisition.

b)           Minutes of Committees

Resolved

That the minutes of Committees as set out in the Minute Book be received.

a)         Written Questions

            To receive any written questions and answers which have been submitted with advance notice in accordance with the constitution. A written response to the question will be circulated at the meeting.

b)         Questions to the Leader of the Council

The Chairman to invite questions to the Leader of the Council (including any matters arising from the minutes).

Following a response to their question being provided members will be entitled to a follow up or supplementary question.

c)         Questions to Committee Chairmen on the minutes

The Chairman to invite questions to Chairmen of Committees on any matter arising from the minutes of their committee (if any).

a) Written Questions

There were no written questions.

b) Questions to the Leader of the Council

Questions were asked and answers received on the following issues:

Fulfilment centre at Graven Hill: Councillor Lawrie Stratford

Credit Union: Councillor Melanie Magee (Vice-Chairman)

Credit Union and Brighter Futures Scheme: Councillor Andrew Beere

Credit Union: Councillor Matt Johnstone

Fulfilment centre at Graven Hill: Councillor David Hughes

Fulfilment centre at Graven Hill: Councillor Les Sibley

Car parking machines: Councillor Surinder Dhesi

Installation of rising bollard in Kidlington: Councillor Alaric Rose

Likening of public policy to the Holocaust: Councillor Dan Sames

Oxfordshire Growth Board: Councillor Andrew Beere

Trees planted to mark CPRE 80^th Anniversary: Councillor Les Sibley

Unadopted roads on the Cattle Market development: Councillor Claire Bell          

c) Questions to Committee Chairmen on the minutes

There were no questions to Committee Chairman on the minutes of meetings.

There were no motions.

Report of Director of Resources and Interim Head of Financial Management

Purpose of report

To approve the 2013-14 revenue budget carry forwards and capital slippage requests in line with the Council’s Financial Procedure Rules.

Recommendations

1.1         That the items that are shaded in Appendix 1 which are revenue budgets recommended by Executive for carry forward be approved under financial procedure rule 2.4.6 (b).

1.2         That the capital slippage items detailed in Appendix 2 recommended by Executive be approved for carry forward to the 2014-15 capital programme under financial procedure rule 2.4.6 (b).

1.3         To approve the recommendation from Accounts, Audit and Risk Committee that paragraph 2.4.6 of the Financial Procedure Rules is amended to require the approval of Accounts, Audit and Risk Committee to relevant carry forward requests rather than Full Council.

Resolved

(1)          That the items shaded in Appendix 1 (annex to the Minutes as set out in the Minute book) which are revenue budgets recommended by Executive for carry forward be approved under financial procedure rule 2.4.6 (b).

(2)          That the capital slippage items detailed in Appendix 2 (annex to the Minutes as set out in the Minute book) recommended by Executive be approved for carry forward to the 2014-15 capital programme under financial procedure rule 2.4.6 (b).

(3)          That paragraph 2.4.6 of the Financial Procedure Rules be amended to require the approval of Accounts, Audit and Risk Committee to relevant carry forward requests rather than Full Council.

The Director of Resources and the Interim Head of Finance and Procurement submitted a report which sought approval of revenue budget carry forwards for 2013-14 and capital slippage requests in line with the Council’s Financial Procedure Rules.

Resolved

(1)            That the items shaded in Appendix 1 (annex to the Minutes as set out in the Minute book) which are revenue budgets recommended by Executive for carry forward be approved under financial procedure rule 2.4.6 (b).

(2)            That the capital slippage items detailed in Appendix 2 (annex to the Minutes as set out in the Minute book) recommended by Executive be approved for carry forward to the 2014-15 capital programme under financial procedure rule 2.4.6 (b).

(3)            That paragraph 2.4.6 of the Financial Procedure Rules be amended to require the approval of Accounts, Audit and Risk Committee to relevant carry forward requests rather than Full Council.

Report of Director of Resources and Interim Head of Finance and Procurement

Purpose of report

This report presents information on treasury management performance and compliance with treasury management policy during 2013/14 as required by the Treasury Management Code of Practice.

Recommendations

The meeting is recommended:

1.1         To note the contents of this report in line with the Treasury Management Strategy.

Resolved

(1)          That the 2013/14 Treasury Management Annual Report be noted.

The Director of Resources and the Interim Head of Finance and Procurement submitted a report which detailed performance and compliance with treasury management policy during 2013/14, as required by the Treasury Management code of Practice.

Resolved

(1)            That the 2013/14 Treasury Management Annual Report be noted.

Report of Interim Head of Finance and Procurement

Purpose of report

This report summarises the work of the Accounts, Audit and Risk Committee during 2013-14.

Recommendations

The meeting is recommended

1.1         To note the Accounts, Audit and Risk Committee Annual Report 2013/14.

Resolved

(1)          That the Accounts, Audit and Risk Committee Annual Report 2013/14 be noted.

The Head of Law and Governance submitted a report which presented the Annual report of the Accounts, Audit and Risk Committee for 2013/14. 

Resolved

(1)          That the Accounts, Audit and Risk Committee Annual Report 2013/14 be noted.

Report of Head of Law and Governance

Purpose of report

This report presents the Budget Planning Committee Annual Report for 2013/14.

Recommendations

The meeting is recommended:

 1.1        To note the Budget Planning Committee Annual Report 2013/14.

Resolved

(1)          That the Budget Planning Committee Annual Report 2013/14 be noted.

The Head of Law and Governance submitted a report which presented the Annual Report of the Budget Planning Committee for 2013/14.

Resolved

(1)          That the Budget Planning Committee Annual Report 2013/14 be noted.

Report of Head of Law and Governance

Purpose of report

This report presents the Overview and Scrutiny Annual Report for 2013/14.

Recommendations

The meeting is recommended:

 1.1        To note the Overview and Scrutiny Annual Report 2013/14.

Resolved

(1)          That the Overview and Scrutiny Annual Report 2013/14 be noted.

The Head of Law and Governance submitted a report which presented the annual report of the Scrutiny Committee for the 2013/14 year.

Resolved

(1)          That the Overview and Scrutiny Annual Report 2013/14 be noted.

There were no questions on exempt minutes.