Agenda and minutes

There were no declarations of interest.

The Chairman reported that the shared Democratic and Elections team was highly commended in the recent Municipal Journal Democratic Services award. Council congratulated the team on their achievement.

Additionally the Chairman noted a schedule of the events he had attended since December had been circulated.

To confirm as a correct record the Minutes of Council held on 15 May 2013.

The minutes of the meeting held on 15 May 2013 were agreed as a correct record and signed by the Chairman.

The LPA Commander for Cherwell, Superintendent Colin Paine, will be invited to address Council, following which Members will be able to ask questions.

The Chairman invited the Local Police Area Commander for Cherwell, Superintendent Colin Paine, to address Council following which members had the opportunity to ask questions to which answers were duly applied. The Chairman thanked Superintendent Paine for his contribution.

Max Caller, Chairman of the Commission and Tim Bowden, Review Manager will be invited to address Council, following which Members will be able to ask questions.

The Chairman invited Max Caller, Chairman of the Local Government Boundary Commission for England and Tim Bowden, Review Manager to address Council. Following the presentation members asked questions of the review team regarding the procedure for the forthcoming boundary review. The Chairman thanked Mr Caller and Mr Paine for their attendance,

a)         Minutes of Executive, Lead Member Decisions and Executive Decisions not included in the Forward Plan

The Leader of the Council to formally propose that the minutes of the meetings of the Executive and Lead Member Decisions as set out in the Minute Book (circulated separately) be received and to report that since the February meeting two decisions have been taken by the Executive which were not included in the 28 day Plan.

            Bodicote Park – Key and restricted decision

            Bicester Civic Centre – Key decision

b)         Minutes of Committees

The Leader of the Council to formally propose that the minutes of committees as set out in the Minute Book (circulated separately) be received.

a)            Minutes of the Executive, Lead Member Decisions and Executive Decisions made under Special Urgency

Resolved

That the minutes of the meeting of the Executive and Lead Member decisions as set out in the Minute Book be received and that it be noted that since the February meeting of Council, two Executive decisions had been taken that was subject to the special urgency provisions of the Constitution, regarding Bodicote Park and and Bicester Civic Centre.

b)           Minutes of Committees

Resolved

That the minutes of Committees as set out in the Minute Book be received.

a) Written Questions

There were no written questions.

b) Questions to the Leader of the Council

Questions were asked and answers received on the following issues:

Comprehensive Spending Review: Councillor Woodcock

New planning guidance: Councillor Beere

Rushed planning permissions: Councillor Dhesi

Further roll out of Brighter Futures in Banbury: Councillor Macnamara

Planning special measures: Councillor Emptage

Delay to Local Plan: Councillor Woodcock : Written reply to be provided

Thanking past Chairmen at Annual Council: Councillor Dhesi

c) Questions to Committee Chairmen on the minutes

There were no questions to Committee Chairman on the minutes of meetings.

There were no motions.

The Conservative Group has been notified that Councillors Mike Kerford-Byrnes and Councillor Tim Hallchurch are no longer able sit on Budget Planning Committee and the Overview and Scrutiny Committee respectively, due to availability for meetings.

The Leader of the Council will notify Council of the new Conservative Group nominees at the meting

The Leader of the Council notified that Councillor Nigel Randall would replace Councillor Mike Kerford-Byrnes on the Budget Planning Committee and Councillor Rose Stratford would replace Councillor Tim Hallchurch on the Overview and Scrutiny Committee

Resolved

That Councillor Nigel Randall replace Councillors Mike Kerford-Byrnes on the Budget Planning Committee and Councillor Rose Stratford replace Councillor Tim Hallchurch on the Overview and Scrutiny Committee.

Report of Head of Finance and Procurement

Summary

The purpose of this report is to review and approve the annual report of the Accounts, Audit and Risk committee for 2012/13.

Recommendations

Council is recommended:

(1)          To note the contents of this report.

The Head of Finance and Procurement submitted a report to review and approve the annual report of the Accounts, Audit and Risk committee for 2012/13.

Resolved

That the report be noted.

Report of Head of Law and Governance

Summary

This report presents the Overview and Scrutiny Annual Report for 2012/13.

Recommendations

Council is recommended:

(1)          To note the contents of the Overview and Scrutiny Annual Report 2012/13.

The Head of Law and Governance submitted the Overview and Scrutiny Annual Report for 2012/13.

Resolved

That the contents of the Overview and Scrutiny Annual Report 2012/13 be noted.

Report of Finance and Procurement

Summary

This report presents information on treasury management performance and compliance with treasury management policy during 2012/13 as required by the Treasury Management Code of Practice.

Recommendations

Council is recommended:

(1)     To note the contents of this report in line with the Treasury Management Strategy.

The Head of Finance and Procurement submitted a report which presented information on treasury management performance and compliance with treasury management policy during 2012/13 as required by the Treasury Management Code of Practice.

Resolved

That the report be noted and confirmed that the report this report confirmed with the Treasury Management Strategy.

Report of Head of Law and Governance

Summary

To enable Council to appoint a statutory Independent Person pursuant to Section 28 (7) of the Localism Act 2011 following the expiry of the term of office of Dr Sadie Reynolds.

Recommendations

The Head of Law and Governance submitted a report to enable Council to appoint a statutory Independent Person pursuant to Section 28 (7) of the Localism Act 2011 following the expiry of the term of office of Dr Sadie Reynolds.

Resolved

(1)           That Graham Matthews be appointed as statutory Independent Person pursuant to Section 28 (7) of the Localism Act 2011 with a term of office expiring on the date of the Annual Meeting in May 2017.

(2)           That Dr Sadie Reynolds be thanked for her hard work as an Independent Person since 15 October 2012 and previously as an Independent member of the Standards Committee for the period 2004 - 2012.

Report of Chief Executive

Summary

To ask Council to consider the recommendations of the Community Governance Review Working Group,and to agree that the Working Group be amended to form a Boundary Review Group in preparation for the district boundary review taking place later this year.    

Recommendations

Council is recommended:

(1)          To approve an increase in the number of Parish Councillors for Adderbury Parish Council by one from 11 to 12, a change that will take effect at their next ordinary year of election in 2016. 

(2)          To approve the moving of the land shown in red on the appended map 1 from the Parish of Blackthorn into the Parish of Ambrosden, a change that will take effect from the next ordinary year of election for Ambrosden in 2016

(3)          To approve (a) the moving of the land shown red on the appended map 2 into Banbury Town Council area, from the parishes of Drayton, Hanwell and Bodicote, these changes to take place at the time of the next ordinary election for Banbury Town Council in 2016; and (b).the extension of the terms of office for Parish Councillors at Drayton Parish Council and Hanwell Parish Council by two years to bring them into line with the Banbury Town Council election.

(4)          To approve (a) the moving of the land shown red on the appended map3 into Bicester Town Council area, from the parishes of Bucknell, Caversfield and Chesterton, this change to take place at the time of the next ordinary election for Bicester Town Council in 2015; and (b) the reduction in the terms of office for Parish Councillors at Bucknell Parish Council and Caversfield Parish Council  by one year to bring them into line with the Bicester Town Council election.

(5)          To approve an increase in the number of Bicester Town Councillors from 15 to 20. This change will take place at the time of the next ordinary election for Bicester Town Council in 2015.

(6)          To approve an increase in Parish Councillors at Chesterton Parish Council by one from 6 to 7, a change which will take effect at the next ordinary election for the Parish in 2015

(7)          To approve an increase in the number of Parish Councillors for Bloxham Parish Council by one from 11 to 12, to take effect at the next ordinary election of the Parish Council in 2014.

(8)          To approve an increase in the number of Parish Councillors for Middleton Stoney Parish Council by two from 5 to 7, to take effect at the next ordinary election of the Parish Council in 2015.

(9)          To approve an increase in the number of Parish Councillors for Piddington Parish Council by two, from 5 to 7, to take effect at the next ordinary election of the Parish Council in 2016.

(10)       To make no change to Upper Heyford Parish Council at this time, with officers monitoring progress of any major planning applications, community capacity building and reviewing the situation at  ...  view the full agenda text for item 30.

The Chief Executive submitted a report to ask Council to consider the recommendations of the Community Governance Review Working Group,and to agree that the Working Group be amended to form a Boundary Review Group in preparation for the district boundary review taking place later this year.    

In the course of discussion it was agreed that officers would meet with Upper Heyford Parish Council at the earliest opportunity to progress their desire for the development of a separate council for Heyford Park.

Resolved

(1)          That an increase in the number of Parish Councillors for Adderbury Parish Council by one from 11 to 12 be approved, a change that will take effect at their next ordinary year of election in 2016. 

(2)          That the moving of the land shown in red on the appended map 1 (annex to the minutes as set out in the minute book)from the Parish of Blackthorn into the Parish of Ambrosden be approved, a change that will take effect from the next ordinary year of election for Ambrosden in 2016

(3)          That (a) the moving of the land shown red on the appended map 2 (annex to the minutes as set out in the minute book) into Banbury Town Council area, from the parishes of Drayton, Hanwell and Bodicote, these changes to take place at the time of the next ordinary election for Banbury Town Council in 2016; and (b).the extension of the terms of office for Parish Councillors at Drayton Parish Council and Hanwell Parish Council by two years to bring them into line with the Banbury Town Council election be aproved.

(4)          That (a) the moving of the land shown red on the appended map3 (annex to the minutes as set out in the minute book) into Bicester Town Council area, from the parishes of Bucknell, Caversfield and Chesterton, this change to take place at the time of the next ordinary election for Bicester Town Council in 2015; and (b) the reduction in the terms of office for Parish Councillors at Bucknell Parish Council and Caversfield Parish Council  by one year to bring them into line with the Bicester Town Council election be approved.

(5)          That an increase in the number of Bicester Town Councillors from 15 to 20 be approved, a change which will take place at the time of the next ordinary election for Bicester Town Council in 2015.

(6)          That an increase in Parish Councillors at Chesterton Parish Council by one from 6 to 7 be approved, a change which will take effect at the next ordinary election for the Parish in 2015

(7)          That an increase in the number of Parish Councillors for Bloxham Parish Council by one from 11 to 12 be approved, to take effect at the next ordinary election of the Parish Council in 2014.

(8)          That an increase in the number of Parish Councillors for Middleton Stoney Parish Council by two from 5 to 7 be approved, to take effect at  ...  view the full minutes text for item 30.