Agenda and minutes

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

There were no declarations of interest.

To receive communications from the Chairman and/or the Leader of the Council.

Former Councillor Eric Heath

The Chairman paid tribute to former Councillor Eric Heath who had passed away on 10 December 2011. Eric was a member of the Council for 11 years, from 1999 to 2010, representing the Bloxham and Bodicote Ward, and had been Chairman of the Council between 2004 and 2006. He was a very active Councillor who contributed a great deal to the work of the Council and dedication to the community he represented.

The meeting held a minutes silence in memory of former Councillor Heath following which tributes were paid by Councillor Wood on behalf of the Conservative Group, Councillor Sibley on behalf of the Labour Group and Councillor Emptage on behalf of the Liberal Democrat Group.

Chairman’s Annual Dinner

The Chairman’s Annual Dinner would take place on Friday 13 April at Tythe Barn, Bicester, in aid of ABF The Soldiers Charity and The Spires Cleft Centre. Formal invitations would be circulated in due course.  

The Chairman to report on any requests to submit petitions or to address the meeting.

There were no petitions or requests to address the meeting.

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

There were no items of urgent business.

To confirm as a correct record the Minutes of Council held on 8 December 2011.

The minutes of the meeting held on 8 December 2011 were agreed as a correct record and signed by the Chairman.

a)         Minutes of Executive, Lead Member Decisions and Executive Decisions not included in the Forward Plan

The Leader of the Council to formally propose that the minutes of the meetings of the Executive and Lead Member Decisions as set out in the Minute Book (circulated separately) be received and to report that since the last meeting no decisions have been taken by the Executive which were not included in the Forward Plan.

b)         Minutes of Committees

The Leader of the Council to formally propose that the minutes of committees as set out in the Minute Book (circulated separately) be received.

a)                 Minutes of the Executive, Lead Member Decisions and Executive Decisions made under Special Urgency

Resolved

That the minutes of the meeting of the Executive and Lead Member decisions as set out in the Minute Book be received and that it be noted that since the last meeting of Council, no Executive decisions had been taken that were subject to the special urgency provisions of the Constitution.

b)                 Minutes of Committees

Resolved

That the minutes of Committees as set out in the Minute Book be received.

a)         Written Questions

            To receive any written questions and answers which have been submitted with advance notice in accordance with the constitution. A written response to the question will be circulated at the meeting.

b)         Questions to the Leader of the Council

The Chairman to invite questions to the Leader of the Council (including any matters arising from the minutes).

Following a response to their question being provided members will be entitled to a follow up or supplementary question.

c)         Questions to Committee Chairmen on the minutes

The Chairman to invite questions to Chairmen of Committees on any matter arising from the minutes of their committee (if any).

a) Written Questions

There were no written questions.

b) Questions to the Leader of the Council

Questions were asked and answers received in the following issues:

HS2 and the CDC expenditure on opposing the project: Councillor Emptage

Individual Elector Registration: Councillor Beere

Provisions for dealing with emergency flooding: Councillor Williamson

Changes to housing benefit and implications for Cherwell: Councillor Rose

c) Questions to Committee Chairmen on the minutes

There were no questions to the Committee Chairman on minutes.

To debate any motions which have been submitted with advance notice, in accordance with the constitution.

There were no motions.

Report of Chief Executive

Summary

To update Members on the Ordnance Survey ward names for Cherwell and to seek agreement to forward our proposals to Ordnance Survey for inclusion in their next update.

Recommendations

Council is recommended to:

(1)               Accept the proposed ward and “local” names within Cherwell as set out.

The Chief Executive submitted a report which updated Members on the Ordnance Survey ward names for Cherwell and to seek agreement to forward our proposals to Ordnance Survey for inclusion in their next update.

Resolved

(1)               That the proposed ward and “local” names within Cherwell be agreed (as set out as an annex to the Minutes in the Minute Book).

Report of Head of Law and Governance

Summary

Council is asked to consider the calendar of meetings for 2012/13.

Recommendations

Council is recommended to:

(1)               Approve the calendar of meetings 2012/13.

The Head of Law and Governance submitted a report which sought consideration of the calendar of meetings for 2012/13.

Resolved

(1)               That the calendar of meetings 2012/13 be agreed (as set out as an annex to the Minutes in the Minute Book).