Agenda and minutes

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

There were no declarations of interest.

To confirm as a correct record the Minutes of Council held on 19 April 2010.

The minutes of the meeting held on 19 April 2010 were agreed as a correct record and signed by the Chairman.

The Chairman noted the sad passing of Councillor John Wyse who had been as councillor since 1998, representing Kidlington North Ward.

Members of the Council joined the Chairman in remembering Councillor Wyse by observing one minute’s silence.

Council is requested to elect a Chairman for the municipal year 2010/11.

The Chairman, when elected, will be asked to make a declaration of acceptance of office.

The outgoing Chairman of the Council Councillor Edwards presided for the consideration of this matter.

It was moved by Councillor Wood and seconded by Councillor Cotter, that Councillor Parish be elected Chairman of the Council for 2010/1. There were no other nominations.

Resolved

That Councillor Parish be elected Chairman of the Council for 2010/11.

(Councillor Parish made his declaration of acceptance of office and took the Chair).

Council is requested to elect a Vice-Chairman for the municipal year 2010/11.

The Vice-Chairman, when elected, will be asked to make a declaration of acceptance of office.

It was moved by Councillor Wood and seconded by Councillor Macnamara, that Councillor Hallchurch be elected Vice-Chairman of the Council for 2010/11. There were no other nominations.

Resolved

That Councillor Hallchurch be elected Vice-Chairman of the Council for 2010/11.

(Councillor Hallchurch made his declaration of acceptance of office and took the Chair).

To receive communications from the Chairman and/or the Leader of the Council.

Outgoing Chairman

The Chairman of the Council presented Councillor Edwards with her past Chairman’s badge as a token of the Council’s appreciation of her term of office.

Chairman’s Consort

The Chairman of the Council named his granddaughter Rosie and his daughter in law Maria as his consorts for the year.

Chairman’s Charities

The Chairman named the children’s ward and the special care baby unit in the maternity ward at the Horton Hospital and the Friends of Bicester Hospital as his charities for the year.

** Appendix 1, Executive Portfolios 2010/11 to follow **

Report of Chief Executive

a)         District Election Results

The Chief Executive will report on the results of the District Elections held on 6 May 2010.

Recommendation

(1)               To note the results of the District Elections held on 6 May 2010.

b)        Constitution of Political Groups

The Chief Executive will report on the notifications of the constitution of Political Groups received prior to the meeting and on the notifications from the Political Groups of the names of their Leaders for 2010/11.

Recommendation

(2)               That the constitution of political groups and notification of group leaders be noted.

c)         Leader of the Council and Executive 2010/11

The Chief Executive will report on:

·                    Any change in the political control of the Council

·                    Any change to the leadership of the controlling Political Group

(In accordance with the Constitution, the Leader of the Council continues to hold office except in the circumstances as set out in the constitution.  Otherwise, it will be necessary for the Council to elect a new Leader).

The Leader of the Council will report on:

·                    The appointment of the Deputy Leader of the Council.

·                    The membership of the Executive and the allocation of portfolios, (including any recommendation to the Council to reallocate the responsibility of functions to Portfolio Holders).

Recommendation

(3)               That the appointment of Deputy Leader of the Council, the membership of the Executive and the Executive Portfolios for 2010/11 be noted.

d)        Committee Appointments 2010/11

See Annual Council Business Report pages 8 – 10 of the agenda pack and tabled political group nominations.

Recommendations

(1)               That the allocation of the seats on the Committees that are subject to the political balance requirements be agreed as set out in table 1 of the Annual Council Business Report.

(2)               That the allocation of the seats on the Committees that are not subject to the political balance requirements be agreed as set out in table 2 of the Annual Council Business Report.

(3)               To appoint Members (and, where appropriate, substitute members) to serve on each of the Committees and other bodies set out in table 3 of the report  in accordance with the nominations to be made by the Political Groups.

(Political Group nominations will be tabled, and may be updated by Group Leaders at the Council Meeting.)

e)         Appointment of Representative

Council is asked to appoint a representative to the County Council Health Overview and Scrutiny Committee.

The 2009/10 representative was Councillor Mrs Rose Stratford.

Recommendation

(4)               To appoint a representative to the County Council Health Overview and Scrutiny Committee.

f)          Committee Meeting Attendance 2009/109

See Annual Council Business Report, Appendix 2, page 13 of the agenda pack.

Recommendation

(5)               That the committee meeting attendance for 2008/09 as set out in Appendix 2 of the Annual Council Business Report be noted

Results of District Election

The Chief Executive reported that 17 council seats were up for election this year. The seats in Kirtlington and Otmoor wards were unopposed. Councillors returned following the election were as follows:

Astons and Heyfords – Councillor James Macnamara

Banbury Calthorpe – Councillor Colin Clarke

Banbury Easington – Councillor Kieron Mallon

Banbury Grimsbury and Castle – Councillor Margaret Cullip

Banbury Hardwick – Councillor Tony Ilott

Banbury Neithrop – Councillor Alyas Ahmed

Banbury Ruscote – Councillor George Parish

Bicester West – Councillor Norman Bolster

Bloxham and Bodicote – Councillor Chris Heath

Deddington – Councillor Paul O’Sullivan

Fringford – Councillor Barry Wood

Kidlington North – Councillor Douglas Williamson

Kidlington South – Councillor Tim Emptage

Kirtlington – Councillor Simon Holland

Otmoor – Councillor Timothy Hallchurch

Sibford – Councillor George Reynolds

Wroxton – Councillor Douglas Webb 

Constitution of Political Groups

The Chief Executive reported that there was one vacancy and that at present there were 44 members of the Conservative Group, 3 members of the Liberal Democrat Group and 2 members of the Labour Group.

Leader of the Council

The Chief Executive reported that, as there had been no change in the political control of the Council or to the leadership of the controlling political group therefore Councillor Wood continued to hold the office of Leader of the Council.

Deputy Leader of the Council

The Leader of the Council reported that he had reappointed Councillor Reynolds as Deputy Leader of the Council.

Executive 2010/11

Policy, Community Planning and Community DevelopmentCllr Barry Wood

Resources and Communications                                          Cllr James Macnamara

Breaking the Cycle of Deprivation                                          Cllr Colin Clarke

Performance Management, Improvement and

Organisational Development                                                  Cllr Ken Atack

Customer Service and ICT                                                     Cllr Nicholas Turner

Economic Development and Estates                                     Cllr Norman Bolster

Planning and Housing                                                             Cllr Michael Gibbard

Environment, Recreation and Health                                      Cllr George Reynolds

Community Safety, Street Scene and Rural                          Cllr Nigel Morris

Democratic Services and Member Development                  Cllr Miss Pickford

Allocation of Seats to Proportional Committees

The Leader of the Liberal Democrat Group has informed the Chief Executive that the seats to be offered to the Labour Group are on the Personnel Committee and Appeals Panel. The above figures marked by an asterisk take account of this adjustment.

Allocation of Seats to Non-Proportional Committees

Committee Membership

Overview and Scrutiny Committee

Conservative (11)

Councillors Bonner, Donaldson, A Fulljames, Milne-Home, Sames, Smithson, Stevens, Strangwood, L Stratford and Thirzie Smart

1 Vacancy

Substitutes: Councillors Holland, Hallchurch and R  ...  view the full minutes text for item 7.

Report of Head of Legal and Democratic Services

Summary

To confirm the appointment of Derek Bacon as the new Independent Member of the Standards Committee and to confirm the remaining terms of the other three Independent members.

Recommendations

The meeting is recommended:

(1)               To approve the appointment of Derek Bacon as an Independent Member of the Standards Committee for an initial two year term.

(2)               To approve the continued appointment of Dr Sadie Reynolds for a further two years at the end of which Dr Reynolds will no longer be able to serve having completed eight years.

(3)               To approve the continued appointment of Mr James McBeth for a further four years.

(4)               To confirm the initial two year appointment of Mr Ken Hawtin will end at the end of the 2010/2011 municipal year.

The Head of Legal and Democratic Services submitted a report to confirm the appointment of Derek Bacon as the new Independent Member of the Standards Committee and to confirm the remaining terms of the other three Independent members.

Resolved

(1)               That Derek Bacon be approved as an Independent Member of the Standards Committee for an initial two year term

(2)               That the continued appointment of Dr Sadie Reynolds for a further two years be approved, at the end of which Dr Reynolds will no longer be able to serve having completed eight years

(3)               That the continued appointment of Mr James McBeth for a further four years be approved.

(4)               That it be confirmed that the initial two year appointment of Mr Ken Hawtin will end at the end of the 2010/2011 municipal year.

(Note: at the conclusion of the Council meeting, committees met to appoint their Chairman and Vice-Chairman).