Issue - meetings

**An exempt version of this report and the exempt appendix are included on this agenda as a separate item**

Report of the Shareholder

Purpose of report

To note, comment and approve recommendations in response to the GHVDC Quarter Four Business Report.

1.       Recommendations

The Shareholder Committee is recommended to:

1.1     To note and comment on the GHVDC Year-end Quarter Four Business Report.

1.2     To approve the GHVDC Quarter Four Business Report

1.1     To note and comment on the exempt GHVDC FY 2025/26 Re-forecast Strategic Business Plan report.

1.3     To approve the recommendation to adopt the Re-forecast Strategic Business Plan. Shareholder Committee consent is sought in accordance with Clause 3.3 and 7.1.8 of the 6^th December 2021 Shareholder Agreement Matters requiring Consent of the Council

1.4     To note and comment on the exempt GHVDC FY 2024/25 Bonus approval and FY 2025/26 Bonus Recommendation Report as recommended by the GHVDC Remuneration Committee.

1.5     To approve the recommendations of the GHVDC Remuneration Committee Report. Shareholder Committee consent is sought in accordance with Clause 7.1.22 and 7.1.23 of the 6^th December 2021 Shareholder Agreement Matters requiring Consent of the Council.

Resolved

(1)  That the GHVDC Year-end Quarter Four Business Report be noted and commented on.

(2)  That the GHVDC Quarter Four Business Report be approved.

(3)  That the exempt GHVDC FY 2025/26 Re-forecast Strategic Business Plan report be noted and commented on.

(4)  That the recommendation to adopt the Re-forecast Strategic Business Plan. Shareholder Committee consent is sought in accordance with Clause 3.3 and 7.1.8 of the 6th December 2021 Shareholder Agreement Matters requiring Consent of the Council be approved.

(5)  That the exempt GHVDC FY 2024/25 Bonus approval and FY 2025/26 Bonus Recommendation Report as recommended by the GHVDC Remuneration Committee be noted and commented on.

(6)  That the recommendations of the GHVDC Remuneration Committee Report. Shareholder Committee consent is sought in accordance with Clause 7.1.22 and 7.1.23 of the 6th December 2021 Shareholder Agreement Matters requiring Consent of the Council be approved.

The Committee considered a report from the Shareholder Representative, which contained confidential appendices outlining the Graven Hill Village Development Company’s (GHVDC) Quarter Four (2024/25) Business Report Update.

Resolved

(1)            That, having given due consideration, the GHVDC Year-end Quarter Four Business Report be noted.

(2)            That the GHVDC Quarter Four Business Report be approved.

(3)            That, having given due consideration, the exempt GHVDC financial year 2025/26 Re-forecast Strategic Business Plan report be noted.

(4)            That the recommendation to adopt the Re-forecast Strategic Business Plan be approved (Shareholder Committee consent is sought in accordance with Clause 3.3 and 7.1.8 of 6 December 2021 Shareholder Agreement Matters requiring Consent of the Council).

(5)            That, having given due consideration, the exempt GHVDC financial year  2024/25 Bonus approval and financial year 2025/26 Bonus Recommendation Report as recommended by the GHVDC Remuneration Committee be noted.

(6)            That the recommendations of the GHVDC Remuneration Committee Report be approved (Shareholder Committee consent is sought in accordance with Clause 7.1.22 and 7.1.23 of 6 December 2021 Shareholder Agreement Matters requiring Consent of the Council).