Issue - meetings

**An exempt appendix is included on this agenda as a separate item**

Report of the Monitoring Officer and Assistant Director of Law and Governance.

Purpose of the report

This report recommends changes to the Shareholder Agreement that governs the relationship and decision making as between the Council and the Graven Hill companies.  

The changes arise following implementation of the Governance Review in 2023.

Recommendations

The Shareholder Committee resolves:

1.1           To approve the Shareholder Agreement as amended and:

1.2           To delegate to the Assistant Director of Law and Governance to make further such amendments to the Shareholder Agreement as necessary, including inserting the Data Protection Schedule, as appropriate. 

1.3           To delegate to the Assistant Director of Law and Governance in consultation with the Leader to enter into the Shareholder Agreement.  

Resolved

(1) That the Shareholder Agreement as amended be approved, and:

(2) That delegation to the Assistant Director of Law and Governance to make further such amendments to the Shareholder Agreement as necessary, including inserting the Data Protection Schedule, as appropriate be approved.

(3) That delegation to the Assistant Director of Law and Governance in consultation with the Leader to enter into the Shareholder Agreement be approved.

The committee received a report from the Monitoring Officer and the Assistant Director of Law and Governance, which outlined the revisions to the shareholder agreement for Graven Hill Village Development Company.

During the discussion, the committee sought clarification on section 5.4 regarding employment law. They also pointed out that the address needed to be updated to reflect the recent move to Castle Quay. The Head of Legal Services indicated that he would obtain legal advice concerning employment law and report back subsequently. He assured that the address amendment would be made before publication. Furthermore, the format for formal meetings with directors and non-executive directors (NEDs) was also brought up. The Shareholder Representative confirmed that this would be incorporated into the Government Framework, which is set to be presented at the forthcoming Shareholder Committee meeting in June.

Resolved

(1)  That the Shareholder Agreement as amended be approved, and:

(2)  That delegation to the Assistant Director of Law and Governance to make further such amendments to the Shareholder Agreement as necessary, including inserting the Data Protection Schedule, as appropriate be approved.

(3)  That delegation to the Assistant Director of Law and Governance in consultation with the Leader to enter into the Shareholder Agreement be approved.