Approval to Appoint a Contract for the Provision of the Council's External Print and Mail (Hybrid Mail)
Exempt report of Assistant Director Finance (Section 151 Officer)
Additional documents:
Decision:
Resolved
(1) That the contract for external print and mail contract be awarded to the successful bidder, as set out in the exempt decisions.
(2) That authority be delegated to Assistant Director Law & Governance & Monitoring Officer, in consultation with the Section 151 Officer, to enter into a contract with the successful bidder.
Minutes:
The Assistant Director Finance (Section 151 Officer) submitted an exempt report which sought approval to award a contract for the provision of the Council’s external printing and postage, also referred to as Hybrid Mail Solution to Financial Data Management following a competitive procurement process.
Resolved
(1) That the contract for external print and mail contract be awarded to the successful bidder, as set out in the exempt decisions.
(2) That authority be delegated to Assistant Director Law & Governance & Monitoring Officer, in consultation with the Section 151 Officer, to enter into a contract with the successful bidder.
Reasons
Hybrid Mail is an effective cost saving and efficient solutions to manage both digital and physical mail, it offers significant benefits, such as reducing operational costs, saving time, improving quality and consistency, enhancing security and compliance and providing detailed tracking and reporting.
Alternative options
Option 1: The current revenues and benefits mail contract has expired, and we are in standard terms and conditions. The Council could decide to do nothing and continue to use the more traditional services for external print and posting. However, by doing so, it would not realise the potential cost savings of using a hybrid mail solution.