Decision Maker: Executive
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
To approve the award of a dry recycling contract
The Head of Environmental Services submitted an exempt report to consider the outcome of the procurement process for a new dry recycling contract and to consider a contract award.
Resolved
(1) That the current dry recycling collection service be retained unaltered.
(2) That the award of the dry recycling contract to tenderer one and the award of the processing of glass to tenderer nine be approved.
(3) That the financial impact of the new contract be noted.
(4) That it be agreed that the 2017/18 financial implications of the recommended contract award be considered as part of the revised 2017/18 process and that the implications in 2018/19 and beyond be considered as part of the draft 2018/19 budget and medium term financial plan processes.
(5) That the Head of Environmental Services be requested to review the Council’s current recycling strategy for 2018/19 onwards.
Reasons
The councils have approached this important tender process by engaging closely with the operators in the market and assessing market trends. This has resulted in an appropriately constructed proposed contract, a very competitive tender process and a very good market response.
Options such as the inclusion or otherwise of glass have been considered but based on the prices received, it is not proposed to change the current collection arrangements where glass is excluded from blue bins and collected through community bring banks.
There has been insufficient clarity achieved through the separate transfer station contract to enable the councils to award a contract with sufficient confidence and therefore this process is being re-run.
In recognition of this new contract and its financial impact, it is proposed that the Council’s current recycling strategy be reviewed to assess the benefits or otherwise of any change.
Alternative options
Option 1: To support the proposed award of the dry recycling contract
Option 2: To reject the proposed tender
Option 3: To ask officers to seek & consider alternative options
Reason Key: Significant Expenditure or Savings and effect on communities in two or more wards;
Corporate Priorities : Sound Budgets and a Customer Focussed Council;
Reason No Public Access: Yes - by virtue of paragraph 3 of Schedule 12A of Local Government
Declarations: None
Subject to Urgent Proceedings: No
Contact: Ed Potter, Assistant Director Environmental Services Email: ed.potter@cherwell-dc.gov.uk Tel: 01295 227023.
Report author: Ed Potter
Publication date: 05/12/2017
Date of decision: 04/12/2017
Decided at meeting: 04/12/2017 - Executive
Effective from: 09/12/2017