Decision details

The Director of Operational Delivery submitted an exempt report to consider the outcome of the tender evaluation process and as a consequence of that, an award of contract.

Resolved

(1)          That, having given due consideration, the outcome of the tender evaluation process be noted.

(2)          That a five year management contract to operate the Council’s car parks as outlined in exempt annex to the Minutes (as set out in the Minute Book) be approved and the replacement and modernisation of all relevant equipment be included in this contract.

(3)          That it be agreed to fund the majority the new equipment and associated works and the release of up to £500,000 capital expenditure for this purpose be approved.

Reasons

At the conclusion of a thorough competitive dialogue based procurement process, there is a clear recommendation of contract award which can deliver to the Council the customer focussed service improvements it is seeking along with some financial advantage to the Council after one off costs. It does require capital investment but that would be required in any event due to the age and need for replacement of the current equipment.

Alternative options

The Council can choose not to accept the winning tender and to then consider an alternative approach to delivering the service. This is not recommended as the winning tender is a compliant bid and delivers what the Council has been seeking.