Agenda, decisions and minutes


Personnel Committee - Wednesday 7 February 2024 6.30 pm

Venue: Bodicote House, Bodicote, Banbury, OX15 4AA

Contact: Natasha Clark, Democratic and Elections  Email: democracy@cherwell-dc.gov.uk, 01295 221534

Media

Items
No. Item

41.

Declarations of Interest

Members are asked to declare any interest and the nature of that interest which they may have in any of the items under consideration at this meeting.

Additional documents:

Minutes:

There were no declarations of interests.

42.

Petitions and Requests to Address the Meeting

The Chairman to report on any requests to submit petitions or to address the meeting.

 

Additional documents:

Minutes:

There were no petitions or request to address the meeting.

43.

Minutes pdf icon PDF 195 KB

To confirm as a correct records the Minutes of the meeting of the Committee held on 20 November 2023 and the reconvened meeting held on 27 November 2023.

Additional documents:

Minutes:

The Minutes of the meeting of the Committee held on 20 November 2023 and the reconvened meeting held on 27 November 2023 were agreed as correct records and signed by the Chairman.

44.

Chairman's Announcements

To receive communications from the Chairman.

 

Additional documents:

Minutes:

There were no Chairman’s announcements.

45.

Equalities, Diversity and Inclusion (EDI) Action Plans - Inclusive Workplace pdf icon PDF 391 KB

Report of Assistant Director – Customer Focus

 

Purpose of report

 

To seek the committee’s approval of the draft action plan for delivering the council’s equality, diversity and inclusion commitments for creating an inclusive workplace, which are set out in its Equalities Framework, Including Everyone.

 

Recommendations

 

The Personnel Committee resolves:

 

1.1       To consider, endorse and recommend to Executive the action plan for an Inclusive Workplace for 2024/25 (Appendix 1).

 

1.2       To delegate authority to the Assistant Director for Customer Focus to make minor amendments to the agreed action plans in consultation with the Portfolio Holder for Corporate Services and Chair of the Equalities Diversity and Inclusion (EDI) Working Group.

 

Additional documents:

Decision:

Resolved

 

(1)           That, having given due consideration, the action plan for an Inclusive Workplace for 2024/25 be recommended to Executive for agreement.

 

(2)           That authority be delegated to the Assistant Director for Customer Focus to make minor amendments to the agreed action plans in consultation with the Portfolio Holder for Corporate Services and Chair of the Equalities Diversity and Inclusion (EDI) Working Group.

 

Minutes:

The Assistant Director – Customer Focus submitted a report to seek approval of the draft action plan for delivering the council’s equality, diversity and inclusion commitments for creating an inclusive workplace, which are set out in its Equalities Framework, Including Everyone.

 

Resolved

 

(1)          That, having given due consideration, the action plan for an Inclusive Workplace for 2024/25 be recommended to Executive for agreement.

 

(2)          That authority be delegated to the Assistant Director for Customer Focus to make minor amendments to the agreed action plans in consultation with the Portfolio Holder for Corporate Services and Chair of the Equalities Diversity and Inclusion (EDI) Working Group.

 

46.

Gender Pay Gap Report pdf icon PDF 227 KB

Report of Assistant Director Human Resources

 

Purpose of report

 

To provide the Personnel Committee with the latest Gender Pay Gap report for information

Recommendations

 

The Personnel Committee resolves:

 

1.1       To review the latest Gender Pay Gap report provided for information.

 

Additional documents:

Decision:

Resolved

 

(1)           That the Gender Pay Gap report 2023 be noted.

Minutes:

The Assistant Director Human Resources submitted a report to provide the Personnel Committee with the latest Gender Pay Gap report for information

 

Resolved

 

(1)          That the Gender Pay Gap report 2023 be noted.

47.

Policy Updates pdf icon PDF 242 KB

Report of Assistant Director Human Resources

 

Purpose of report

 

To seek approval from the Personnel Committee on proposed changes to existing HR policies.

 

Recommendations


The Personnel Committee resolves:

 

1.1       To Review and approve the following policies for implementation:

 

·         Learning and Development Policy

·         Smoke Free Policy

·         Use of E-Cigarettes at Work Policy

 

Additional documents:

Decision:

Resolved

 

(1)           That the following policies be approved for implementation:

 

·       Learning and Development Policy    

·       Smoke Free Policy

·       Use of E-Cigarettes at Work Policy

Minutes:

The Assistant Director Human Resources submitted a report to seek approval from the Personnel Committee on proposed changes to existing HR policies.

 

Resolved

 

(1)          That the following policies be approved for implementation:

 

·         Learning and Development Policy     

·         Smoke Free Policy

·         Use of E-Cigarettes at Work Policy

48.

Workforce Statistics for Quarter 3 2023-24 pdf icon PDF 230 KB

Report of Assistant Director Human Resources

 

Purpose of report

 

To provide the Personnel Committee with an update on CDC’s workforce including measuring staff well-being and to highlight the actions officers are taking to address any issues.


Recommendations

The Personnel Committee resolves:

 

1.1         To review and note the workforce date for Quarter 3 of 2023/24 provided in Appendix one.

 

Additional documents:

Decision:

Resolved

 

(1)           That the workforce data for Quarter 3 2023/2024 be noted.

Minutes:

The Assistant Director Human Resources submitted a report to provide the Personnel Committee with an update on CDC’s workforce including measuring staff well-being and to highlight the actions officers were taking to address any issues.

 

 

 

Resolved

 

(1)          That the workforce data for Quarter 3 2023/2024 be noted.

49.

Urgent Business

The Chairman to advise whether they have agreed to any item of urgent business being admitted to the agenda.

 

Additional documents:

Minutes:

There were no items of urgent business.