Issue - meetings


Purchase Order Update

Meeting: 22/01/2014 - Accounts, Audit and Risk Committee (Item 50)

50 Use of Purchase Orders pdf icon PDF 36 KB

Report of Interim Head of Finance and Procurement

 

Purpose of Report

 

The purpose of this report is to provide information to the Accounts, Audit and Risk Committee on the Council’s use of Purchase Orders.

 

Recommendations

            

The meeting is recommended:

 

1.1      To note the contents of the report on the progress the Council is making to improve the use of purchase orders.

 

Decision:

Resolved

 

(1)          That the contents of the report on the progress the Council is making to improve the use of purchase orders be noted.

Minutes:

The Committee considered a report of the Interim Head of Finance and Procurement on the use of purchase orders.

 

In introducing the report the Corporate Accountant advised the Committee that there had been improvement in the use of purchase orders. More staff had been trained to create Purchase Orders, service areas were instructed not to raise a purchase order before committing money and a “no purchase order no payment policy” had been implemented. There was nonetheless room for further improvement, 

 

The Committee requested a further report be submitted providing a month’s analysis of purchase orders detailing department, supplier and amount.

 

Resolved

 

(1)            That the contents of the report on the progress the Council is making to improve the use of purchase orders be noted.